Applicants are encouraged to apply early. The application review process will take place immediately and continue until the position is filled. This recruitment may close any time after the first review or when a sufficient number of qualified applications have been received.

Hiring range for this position is $61,713.60 - $73,777.60. Initial placement for new employees is customarily at entry level through 35% percentile. Pay grade for this position is 23.

General Definition of Work:
Performs difficult administrative and managerial work planning, organizing, staffing and supervising the agency’s fiscal, human resources, administration, and other general managerial functions. Develops, prepares, presents and manages the Infrastructure and Asset Management annual budget. Work is performed under the general supervision of the IAM Assistant Director. Supervision may be exercised over department personnel.

Essential Functions/Typical Tasks:
Planning, organizing, implementing, managing and supervising effective departmental fiscal and administrative operations and activities; assists with development and analysis of performance measure plans; monitors, analyzes and reviews budgets and expenditures; assists with special projects.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

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  Monitor departmental budget key performance indicators to ensure timeliness and expenditures are in line with departmental goals.
• Overseeing, developing, preparing, presenting, managing and monitoring the department’s annual budget.
• Conducts year to date financial review on a monthly basis.
• Works with all County department heads to determine budget needs, develop budget, report revenue and spending variations for prompt action and resolution, and make adjustment recommendations.
• Attends budget meetings and manages the departmental budget questionnaire.
• Completes budget input into MUNIS and internal spreadsheets.
• Ensures budget amendments and journal entries are completed.
• Tracks customer satisfaction survey results and follows up as needed.
• Manages and tracks work order system. Monitors key performance indicators (KPI) related to budget and performance measures throughout the year.
• Prepares purchase orders for all divisions related to work that IAM is responsible for.
• Prepares service contracts to include proposal and certificate of insurance.
• Maintains updated certificate of insurance for all existing contracts.
• Ensures compliance with all Federal and State mandated regulations and/or ordinances (ie: HUBSCO, flag alerts, census reporting).
• Processes accounts payable invoices; separates and codes invoices by fund.
• Maintains departmental purchase order and contract tracking system.
• Creates advertisement for request for quote (RFQ) and request for proposal (RFP) following county guidelines.
• Submits notices as required to appropriate parties regarding construction projects.
• Manages the personal protective equipment (PPE) life cycle to include collecting order forms, procurement, tracking and distribution of equipment. Tracks compliance and collects items when their life cycle has expired.
• Manages all training requirements for new hires, annual job related training, safety training, etc.
• Manages all aspects of warehouse operations.
• Develop and maintain furniture asset system including labeling, tracking and inventory inspections.
• Manage surplus materials including vehicles, furniture, and property. Coordinates the disposition of materials with gov deals, non-profit organizations and other relevant buyers.
• Operates equipment as needed.
• Manages office space lease agreements.
• Coordinates all departmental outreach projects and events (ie: groundbreaking, holiday parade, employee appreciation).
• Completes special projects as assigned.
• Serves as backup representative in the Emergency Operations Center and at public meetings.
• Represents IAM Director and/or Assistant Director and attends meetings as required or assigned.
• Performs work during emergency/disaster situations.
• Performs related tasks as required.

Education and Experience:

• Requires bachelor’s degree in public or business administration, accounting, finance or a closely related field and
• Four years of administrative experience participating in the planning and management of a business or governmental program including budgeting.
• Degree must be from an appropriately accredited college or university.
• An equivalent combination of education and experience may be accepted.
• Prefer some human resources experience and management experience in a human services agency.