Job description
General Information
Vacancy Open to
All Candidates
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
007803
NC Salary Grade Equivalency
GN07
Classification Title
Business Services Coordinator - Journey
Working Title
Business Services Coordinator
Salary Range
$40,306 - $49,262
Anticipate Hiring Range
$40,306 - $47,000
FLSA Status
Non Exempt
Division
Academic Affairs
Department
International Programs (Adm)
Work Unit
International Programs
Work Schedule
8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position
The primary purpose of the position is to provide financial, personnel, and administrative support for the Office of International Programs and its constituent offices. The Business Services Coordinator position has financial responsibility for the Office of Education Abroad and the International Student/Scholar Office. The incumbent in this position is a P-Card holder and a 49er Mart Requestor for International Programs and provides back up coverage for the duties of the OIP Senior Accounting Technician. This position will assist the OIP Business Manager with personnel functions and with general administrative projects as assigned. The position will use and provide backup for numerous University system which have strong financial controls and which require a strict separation of roles, including Credit Card Processing and Deposit Systems, University Purchasing Card, 49er Mart, EPAF, and NinerTalent
Minimum Education/Experience
Required Minimum Qualifications:
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Four year degree in a related business function and one year of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Four year degree in a related business function and one year of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Essential Job Duties
- Supports the selected units within the OIP finance team by providing a broad range of general support functions.
- Exercises day-to-day financial responsibility for ensuring accuracy and validity of transactions and maintaining accurate records of those transactions.
- Processes and record deposits and other financial transactions in support of the financial team.
- Provides exemplary customer service to all customers.
- Exercises day-to-day financial responsibility for the selected units within the OIP.
- Reconciles all transactions on a monthly basis.
- Prepares monthly budget reports.
- Serves as a University Purchasing Card holder and as a 49er Mart requestor.
- Assists the OIP Business Manager with general administrative projects.
- Compiles annual data and provide information for budgeting and end of cycle reporting as requested by the OIP Business Officer.
- Maintains accurate knowledge of the system restrictions and regulations governing all university fund types used by the OIP.
- Maintains accurate knowledge of the regulations and procedures associated with the Credit Card Processing Systems (i.e., PCI-DSS), Purchasing Card, 49er Mart, EPAF, Web Time Entry, Kronos, international wires and the Change Fund.
- Maintains advanced-level knowledge of spreadsheet software MS Excel, Banner Finance Module, Malibu, and intermediate level knowledge of general office productivity software.
- Serves as a departmental resource on business procedures and interpreting financial and budget policies.
- Attends information and training sessions needed to remain knowledgeable in all relevant University financial, personnel, and administrative areas.
- Employs effective problem solving skills in financial, personnel, and administrative areas.
- Proactively seeks out solutions to potential and perceived issues and brings these issues to the attention of the OIP Business Manager
- Effectively develops and implement resolutions to simple to moderately complex problems and communicates moderate to high complexity and assists with development and implementation of resolutions as instructed.
- Provides guidance and training to unit-level administrative assistants.
- Reviews financial documents submitted by unit-level administrative assistants.
Other Work Responsibilities
- Special projects as assigned.
Departmental Preferred Experience, Skills, Training/Education
- Bachelor’s degree in business, public administration, or a related field.
- Three year of experience in accounts reconciliation, business processing, office management, or human resources.
- Five years of experience in an administrative and financial accounting
- Three years experience with processing international travel authorizations and reimbursements
- Intermediate to advanced knowledge of Banner Finance and Malibu.
- Intermediate to advanced knowledge of office productivity software (MS Office Suite).
- Study abroad office experience or experience living and working internationally.
- Knowledge of and experience with Terra Dotta Software for Study Abroad (TDS).
- Previous administrative office experience.
- Knowledge of campus operations and facilities.
Necessary Licenses or Certifications
Work Location
CHHS Building, Main Campus
Posting date
04/18/2023
Closing date
05/18/2023
Proposed Hire Date
05/29/2023
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information:
https://hr.charlotte.edu/benefits
The finalist will be subject to a Criminal Background Check.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
- The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
- Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
This position is being reopened to attract a larger candidate pool. If you have already applied for this position you do not need to reapply as your application is still valid.
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