Job description
Overview:
Post Title:
Post Status:
Department
Location:
Reports to:
Salary:
Closing Date:
Responsibilities:
Principal Duties
Time & Attendance
Qualifications:
Mandatory:
1. Professional Qualifications, Experience, etc
(a) Eligible applicants will be those who on the closing date for the competition:
(i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five
Or
(ii) Passed an examination of at least equivalent standard
Or
(iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills
And
(b) Candidates must possess the requisite knowledge and ability, including a
Desirable:
Further Information for Candidates:
Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)
Name:
Wayne Sherlock
Title:
Support Manager | Medical Directorate
Email address:
waynesherlock@beaumont.ie
To apply, please see top of page.
Post Title:
Clerical Officer – Admin Support
Post Status:
Specific Purpose Contract
Department
Beaumont Hospital – Respiratory/Rheumatology
Location:
Beaumont Hospital, Dublin 9
Reports to:
Directorate Support Supervisor; with regard to day-to-day operational issues
Directorate Support Manager; with regard to overall quality of work, development, and compliance with strategic and operational objectives
Salary:
Appointment will be made on CLERICAL OFFICER GRADE (€26,613 - €41,682, LSI €43,248) at a point in line with Government pay policy.
Hours of work:
Full time
Closing Date:
12 Noon on 18/11/2022
Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.
Responsibilities:
General Responsibilities
- Under general supervision, to carry out the functions of the administrative role as directed by the directorate management team in line with established standard operating procedures.
- Plan and organise work to comply with established objectives and deadlines. Understand and adhere to all relevant Beaumont Hospital policies, guidelines and procedures, comply with health and safety, infection control and risk management procedures, comply with statutory obligations.
- Participate in performance review/ achievement and the development of a personal development plan in conjunction with and as required his / her line manager
- Maintain and update compliance with mandatory training (Fire Safety, Manual Handling, PPE, Hand Hygiene etc.)
Principal Duties
- Outpatient clinic reception
- Preparation of medical notes for outpatient clinics
- Telephony duties – manage incoming calls from patients, other departments etc and follow-up/re-direct as appropriate
- Medical Chart retrieval and Tracking
- Appointment scheduling
- Printing patient labels
- Comply with obligations to protect patient confidentiality and data at all times (GDPR)
- Filing of clinical documentation as per National Guidelines for the management of patient records
- Scanning and transmission of documents in line with GDPR guidelines
- Risk Management – monitor own department and service for elements of risk and escalate to management team in a timely manner
- Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as required
- General administrative duties, as directed by line manager and appropriate to clerical grade.
Time & Attendance
Work Pattern: Monday – Friday Target Hours: 35 per week
Flexi-time (Standard Working Day Roster)
Start Time: between 08:00am – 10:00am
End time: between 16:00 – 18:00pm
Note: The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.
Qualifications:
Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.
Applications will be assessed on the basis of how well candidates satisfy these criteria.
Mandatory:
1. Professional Qualifications, Experience, etc
(a) Eligible applicants will be those who on the closing date for the competition:
(i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five
subjects from the approved list of subjects in the Department of Education
established Leaving Certificate Examination or Leaving Certificate
Vocational Programme or Leaving Certificate Applied..
Or
(ii) Passed an examination of at least equivalent standard
Or
(iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills
And
(b) Candidates must possess the requisite knowledge and ability, including a
high standard of suitability and administrative ability), for the proper discharge of the office.
Desirable:
Good working knowledge of Microsoft Office Suite (Word, Excel, Outlook)
- Experience working in a healthcare environment
- Excellent keyboard skills
Further Information for Candidates:
Supplementary information:
The Hospital
www.beaumont.ie
Management Unit:
www.beaumont.ie/hr
Other (Please specify):
Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)
Name:
Wayne Sherlock
Title:
Support Manager | Medical Directorate
Email address:
waynesherlock@beaumont.ie
Telephone:
To apply, please see top of page.
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