Job description

Major/Essential Functions

Employees in this position are responsible for managing the day-to-day administrative operations of a clinical department. Persons in this position must exercise a high degree of initiative and independent judgment, and should have a general knowledge of Health Sciences Center policies and procedures as they relate to department financial management and personnel administration. Provide direct supervision to department staff personnel. Work is performed under usual office conditions; deadlines, meetings and maybe some travel. Additionally, work requires considerable contact and coordination with HSC administrative officials, administrative personnel of other departments and units, granting agencies, other institutions, and government organizations. This position will have oversight of the front office and the clinical staff. Responsibilities include the following:

Collaborates with other departments/teams to further develop services. Continually evaluates existing services and identifies new program opportunities.

Completes values and culture assessments in a fair and timely manner. Effectively mentors staff to maximize skills, knowledge, and abilities. Ensures professional growth and development of self and staff. Assists the staff to understand and support organization policies and objectives. Supports teamwork, promotes problem solving skills, and offers technical and procedural as needed. Ensures appropriate staffing.

Monitors productivity, schedules, room utilization, and clinic patient flow to ensure maximum efficiency and minimize patient delay.

Collaborate with Executive Director and Director of Financial Operations regarding budgetary needs for the clinic including justification for equipment; closely monitors expenses and maximizes revenue.

Ensures departmental compliance with all regulatory agencies, and all regulatory compliance to include but not limited to the Texas Board of Nursing, OSHA, and CLIA.

This position is subject to the CMS vaccination mandate.

Occasional Duties

Travel for meetings and training sessions.

May develop and conduct training for staff development.

Required Qualifications

Bachelor's degree in health care administration or business-related area. Two years of progressively responsible administrative and supervisory experience. Working knowledge of the principles and fundamentals relating to budgeting, accounting, recordkeeping, and business writing; ability to establish and maintain effective working relationships; knowledge of general administrative procedures that apply to functions such as personnel, payroll, and purchasing; ability to communicate effectively, both orally and in writing; ability to exercise judgment in unusual or new situations, and able to exercise discretion when processing confidential material.

Preferred Qualifications

Master's or doctorate degree in healthcare or business related area preferred such as a Doctor of Nursing Practice, with six years of progressive administrative and leadership experience in healthcare.
Ability to receive, interpret, and disseminate information effectively in written or oral form, such as policies, procedures, training sessions, and conduct meetings.
Excellent communication skills and have the ability to develop relationships with inter-professional teams.
Ability to exercise judgment in unusual or new situations, and be able to exercise discretion when processing confidential information.
Experience leading initiatives aimed at improving patient experiences, team building, and projects across multiple teams within large departments through the planning, implementation, evaluation and adjustment stages. Previous clinic administrator experience preferred.

Required Attachments

Cover Letter, Resume / CV

Optional Attachments

Professional/Personal Reference, Professional License/Certification, Recommendation/Referral, Other Documents Supporting Qualifications

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

EEO Statement

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

Pay Basis

Monthly

Pay Grade Minimum

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department.

Pay Grade Maximum

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department.

Grant Funded?

Yes

Job Type

Full Time

Job Group

First line Managers

Shift

Day

Schedule Details

May require evening and weekend hours

Travel Required

Up to 25%

Does this position work in a research laboratory?

No

Air Force Specialty Code

3A1X1, 41AX

Army Military Occupational Specialty Code

70A, 70B, 70F, 71E

Marine Military Occupational Specialty Code

0111, 0170

Navy Enlisted Classification Code

HM, YN, 641X, 741X

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