Job description

Job Title: Deputy Clerk / Accounting Technician
Classification: Non exempt
Supervisor: Finance Director
Comp Worth Points: 173

Primary Objective of Position: Provides services necessary to initiate and complete major administrative functions. Performs bookkeeping tasks involving application of governmental accounting principles to the maintenance of accounts and records. Responsible for managing elections, maintaining public records, licenses and recording official minutes of the city of Byron. This position requires the ability to interpret policy and contracts as well as to assist to create them.

Essential Functions of the Position:

1. Responsible for processing accounts payable by routing invoices with supporting documentation to be coded, then generating checks, ACH payments and submitting positive pay files.

2. Monitor aged listings of receivables and process invoices as city policy requires.
3. Review for accuracy and journalize cash receipt batches including petty cash.
4. Prepare special assessment searches, maintain assessment roles and reconcile assessments at year end.
5. Process payroll functions, including processing benefit and tax payments as well as quarterly reports related to payroll. Submit files to complete direct deposits.
6. Create projects in the financial software and monitor contracts as payments are issued; advise management of overruns.
7. Perform duties to create financial reports and maintenance of the fixed asset system as requested.
8. Assist in the preparation of the City’s budget, comprehensive improvement plan, related adjustments and supporting documentation.
9. Assist with the coordination of the City’s annual workers comp and financial audit.
10. Process and secure insurance for all city owned buildings and equipment. Process and maintain record of any insurance claims made on the city’s behalf.
11. Coordinate with Dept Heads and City Administrator to prepare all agendas, committee packets and minutes, as well as posting proper public notices.
12. Record City Council proceedings, create and maintain the official minutes, ordinances and resolutions as required by State Statute. Operate components of technology as needed at meetings for presentations and virtual attendees.

13. Place all meeting packets in Granicus and download them to the City website; tag the recording for public viewing and ensure the website is kept current for packet/video content.

14. Coordinate and carry out the function of elections as required by law. Including securing election judges and setting up for and making sure all necessary items are ready. Including the determination of number and location of polling place(s).

15. Process annual refuse, tobacco and liquor licensing to include working with the business owner, the State of MN if required and approval by City Council.

16. Coordinates and manages projects as needed with Dept Heads and City Administrator
17. Serves as the City’s go to person for information technology; recommending and coordinating when necessary to make upgrades and/or improvements.
18. Assist with coordinating, planning and facilitating health and fitness activities and programs for employees.
19. Perform back-up duties for coworkers, to include on-line, phone and in person customer service.
20. Process archiving and maintain records retention on the city’s behalf in compliance with MN Statute 138.17

21. Process data requests on behalf of the city in accordance with city policy and MN Statute, Chapter 13.

Professional Qualifications:

● Knowledge of general municipal operations, City policies and procedures.
● Ability to communicate effectively orally and in writing.
● Experience with an automated office environment, including applicable computer software;

(BS&A, Granicus, Laserfiche, Adobe and Google Docs, spreadsheets, slides and forms )
● Ability to work independently and plan, organize and prioritize work tasks.
● Ability to handle multiple ongoing tasks and complete work in a timely manner.
● Two years related accounting experience
● Provide verbal, written or electronic correspondence to consultants and colleagues.
● Ability to communicate effectively and professionally, and to establish and maintain effective working relationships with co-workers and members of the public.
● Education may substitute for experience.

Preferred Qualifications:
Possess an Associate degree or higher in business or accounting
Have two years municipal accounting experience.

Must possess general knowledge of city functions and procedures to provide support work that requires the ability to interpret policy and contracts.

Must successfully complete the MN Municipal Clerks Institute training within 5 years from start date.
This training program is a 3 year program.

• The Essential Functions of the position are intended only as an illustration of various types of work performed, and are not all inclusive. The job description is subject to change as the needs of the City and the requirements of the position change11.01.22
• Applicants are required to fill out the City job application along with the supplemental application and submit it all to the City. A resume alone will not be considered. Go to www.byron.com for complete application.

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Job Type: Full-time

Benefits:

• 457(b)
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Byron, MN 55920: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: In person

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