Job description

Please electronically submit application, including cover letter and resume, by 5:00 pm on January 27, 2023

Monthly Salary: $11,853 - $15,053 (DOE)

Summary

Reporting to the City Manager, plans, organizes, directs, and coordinates the financial and administrative services of the organization. Manages financial services including, treasury, public financing, liability, debt and asset management, cash management, investments, accounting operations, budget preparation and compliance, audit, financial reporting, information technology, and risk management. Because of the small number of city employees, each staff member is expected to perform a wide range of office and field duties as may be required from time to time.

Essential Duties and Responsibilities:
Serves as a member of the Citys executive leadership team, and provides advice and counsel to the City Manager and leadership team on city-wide and organizational issues.

Financial Services

• Establishes annual departmental goals, objectives, and priorities. Directs, trains, and supervises the performance of direct reports, ensuring adequate levels of service to internal and external customers.
• Assures protection of assets by developing and directing administration of internal accounting policies, controls, and procedures for accounting operations that include but are not limited to, revenues and reimbursements, expense, accounts receivable, contracts and accounts payable, payroll, employee benefits administration and selected personnel functions, investments, and special funds.
• Prepares or directs the preparation of the budget development calendar and instructions. Projects revenues and expenditures. Prepares preliminary and final budget summaries for general and special funds. Prepares or directs the preparation of the full preliminary budget for City Council deliberation and consideration. Publishes and disseminates the adopted budget in final form.
• Develops systems and implements financial controls for budgets.
• Directs and prepares periodic reports that compare performance with plans, budgets, and standards. Prepares and presents a monthly financial report for the City Manager and City Council to receive and file. Interprets financial and statistical results. Provides sites and departments with periodic financial management information reports, highlighting variances from plan.
• Executes cash disbursements for payment of expenditures of accounts payable, debt, and payroll in accordance with disbursement and accounting policies.
• Directs and participates in the closing of financial records to prepare trial balance financial summary statements. Oversees preparation of accounting entries to close accounts, allocate accounting adjustments, and consolidate to summaries. Prepares final financial statements and performance reports for City and assigned external agencies and special funds.
• Continually reviews accounting systems for appropriate information, accuracy, and controls. Assures that accounting systems comply with appropriate regulations and data transfer requirements.
• Directs and performs the Citys public financing, investment and cash management programs. Proposes capital financing and investment guidelines and alternatives. Ensures compliance of financing and investment activities with policy requirements.
• Oversees and manages all debt instruments and issuances, including but not limited to all aspects of issuing the debt, reporting, payments, bond ratings, refunding, and retiring the debt.
• Forecasts short-range cash requirements and obligations, as a basis for maintaining adequate funds.
• Monitors capital markets and works with financial institutions and others connected with issue of revenue bonds or debt borrowings. Monitors the interest rate market to remain alert for refunding opportunities.
• Maintains up-to-date knowledge of laws and regulations governing public agency and capital financing strategies.
• Monitors and provides analysis on micro and macro economic indicators as well as financial trends for the City.
• Coordinates and responds to the annual audit with the State Auditors Office.
• Oversees Risk Management for the City. Serves (or may delegate) as the Citys main point of contact with WCIA.
• Directs a program for centralized review and analysis of insurance, purchases and contracts-for-service, and leases for adequacy and to reduce the financial risk of on-going operations, reduce costs, and minimize loss exposure.
• Researches, develops, and implements City-wide policies, language, provisions, and procedural controls governing contracts for goods and services. Develops internal procedures for monitoring contractual performance.
• Coordinates and administers the Citys insurance coverage for liability, loss recovery, property and asset damage, health and welfare, and other forms of loss prevention. Represents the City at insurance pool meetings as required by compact requirements of the pool.
• Delivers public speeches and presentations. Frequently attends and presents at City Council meetings and other evening meetings. Writes agenda bills, ordinances, resolutions, and other documents for public meetings.
• Provides management and oversight for administration of the Citys computer network, hardware, and software systems. Develops and implements an information technology strategy for the City. Chairs (or may delegate) the Citys internal and cross-departmental IT committee.
• Represents the City at local and regional meetings.
• If the City were to adopt a lodging tax, this position (or designee) may be the lead on staffing a Lodging Tax Advisory Committee.
• Serve as a section chief in the Emergency Operations Center (EOC). Prepare and train for EOC section operations before disasters and emergencies are declared.
• Performs other duties as assigned that support the overall objective of the position and the needs of the organization.

Qualifications:

• Knowledge, Skills and Abilities (KSAs)

Knowledge:

• Requires advanced-specialized professional knowledge of the theory, principles, and procedures of accounting, auditing and financial management for governmental agencies.
• Requires in-depth knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal controls.
• Requires professional knowledge of the principles and techniques used in public financing, investing, financial analysis, and research.
• Requires the ability to demonstrate in-depth knowledge of the Citys accounting data entry and storage systems.
• Requires in-depth knowledge of financial and accountability audits.
• Requires considerable knowledge of the laws and regulations governing financial transactions.
• Requires a working knowledge of risk management and insurance.
• Requires a working knowledge of purchasing and asset management functions.
• Requires a working knowledge of information technology principles and practices.

Skills:

• Requires math skills to perform an array of business and statistical calculations.
• Requires well-developed skills with personal computer software sufficient to design and use spreadsheet and database models.
• Requires well-developed language and writing skills to prepare business plans and complex reports seen by the public. Requires public speaking skills and well-developed human relations skills sufficient to carry out negotiations, deliver formal presentations, conduct performance reviews, and communicate technical concepts to diverse audiences.

Abilities:

• Requires the ability to carry out all aspects of the position.
• Requires the ability to conduct complex analyses of accounting systems, financial reports, financial support and reporting for grants and capital projects, investments, and on-going finance and IT operations.
• Must be able to convert financial information and outcomes into reports of findings and condition.
• Must be able to gather and analyze data and develop conclusions and recommendations.
• Must be able to develop projections using historical data and inferential methods.
• Must be able to think critically and creatively.
• Requires the ability to supervise, train, evaluate and motivate staff in a way that optimizes service.
• Requires the ability to plan, organize and prioritize complex and technical work processes in order to meet schedules and timelines.
• Requires the ability to interact with diverse workgroups, residents, customers, and individuals from a variety of communities, backgrounds and experiences.
• Requires the ability to work as contributing member of a team, work productively and cooperatively with other teams and external customers, and convey a positive image of the City and its services. Requires the ability to manage a range of administrative functions, including human resources and information technology.

Education and Experience:
The position typically requires a Bachelors degree in Accounting, Finance, or Business Administration, and six (6) years of experience in financial and accounting systems and operations. Three (3) of the six (6) years must include years in a management capacity. Any equivalent combination of education, experience and training that provides the knowledge skills and abilities may be considered.

Preferred: An active CPA certificate, and/or a Masters degree in Business or Public Administration or related field.

Licenses and Certificates

• A valid Washington State Drivers License is required in order to drive throughout the City of Kenmore or King County to perform work, attend meetings, or represent the City at local or regional meetings, and to drive a City vehicle. If selected for this position, a good driving record with a three (3) year driving record abstract would be required.

Additional Information:

• Work Environment Work performed will primarily take place indoors in an office environment.
• Hours of Work City Hall working hours are typically 8:30 a.m.-5:00 p.m. This position is eligible for a partial teleworking arrangement. This position is required to be available for evening hours to attend or present in-person at City Council meetings as-needed, or attend in-person, evening or weekend meetings when necessary. The position is FLSA exempt and often requires work in excess of 40 hours per week.
• Security Requirements The successful candidate must pass a post-offer, pre-hire criminal background check.

Other Items and Advantages for Working for the City of Kenmore:

• This position is eligible for healthcare benefits, retirement plans, paid holidays, vacation, sick leave and more!
• The City does not participate in Social Security and participates in a 401(a) retirement plan in lieu of Social Security.
• Kenmore is on the Northshore of Lake Washington and has over seven miles of waterfront along the Lake and the Sammamish River.
• Kenmore is a first-ring suburb of Seattle and is equi-distant to downtown Seattle, downtown Bellevue, Microsoft headquarters in Redmond, and Boeing and Paine Field in Everett.
• City Hall is in the heart of Kenmores downtown and is within walking distance to many local businesses, restaurants and parks!

This job/class description, describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job.

For any questions about this position or the process, please contact Jim Reid at:

jim@falconergroup.net or 206-225-4109

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