The Public Works Department strives to improve the quality of life in Phoenix through efficient delivery of outstanding solid waste, fleet, facilities, and energy management services.

The Buyer Aide is responsible for processing a large volume of various purchase requests; creating shopping carts against existing contracts; processing goods receipts; having a general understanding of the different lines of businesses, contracts and maintaining compliance with procurement requirements for the assigned City Department. Other responsibilities will include contacting vendors to obtain revised invoices, statements for reconciliation, research, problem-solve, support or field and parts staff, conduct audit reports for procurement compliance, process credits, assist with training classes, develop and improve on process and procedures, and complete PO liquidations. In addition to these duties, the Buyer Aide must be able to read, comprehend, and apply knowledge of laws, ordinances, rules, regulations, and procedures governing public procurement.

This position will work within the Public Works Department Fleet Services Division and be responsible for supporting the 18 Service Centers and Parts section with their shopping cart and purchase order needs.

• Working knowledge of the City of Phoenix eProcurement system.
• Principles and practices of business administration.
• Fundamental procedures involved in a purchasing operation.
• Modern office productivity software and methods.

$18.28 (minimum) - $26.53 (maximum) hourly / $38,022.40 - $55,182.40 annually. Candidates may be hired up to $55,182.40 depending upon qualifications.

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 003 Benefits

• Two years of experience as an auto parts buyer or auto parts distribution parts counterman;
• OR an Associate's degree in materials management or a related field.
• Other combinations of related experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here.

The minimum qualifications listed above, plus:

• Experience ordering general services and goods.
• Experience with data entry in accounting software.
• Computer experience using programs such as Microsoft Office.
• Experience with Enterprise procurement / supplier systems (e.g., SAP ECC/Supplier Relationship Mgr.).
• Experience processing invoices and reconciling vendor statements.
• Experience in procurement of all material.

Recruitment closes May 22, 2023. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and generates a one time use only list. Once interviews are conducted and candidates are selected, this job posting will be considered closed and candidates will no longer be in consideration for the position applied for. This posting will not result in any ongoing eligibility list.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.
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• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.

Buyer Aide, JC:04300, ID# 50419, 5/16/23, USM, AR, Benefits: 003

Building the Phoenix of tomorrow.

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.