Job description
**If you are a current FIB employee, please apply through the Career Worklet in the
Employee Portal
.
This position is located at our Downtown Billings, MT branch.
What’s Important to You
We know your career is just one aspect of a meaningful, complex, and demanding life. That’s why we designed our compensation and benefits package to provide employees and their families with as much choice as possible.
- Accrue and use your paid time off (PTO) immediately – no waiting period – plus paid federal holidays in addition to PTO.
- To assist employees in paying down student loan debt, we will make monthly payments of $100 directly to eligible loan service providers on behalf of our employees until the loan is paid off.
- Our retirement plan is one of the best in the region, including a 6% employer match on your 401(k). Employees (including temporary) scheduled to work 20 or more hours per week are automatically enrolled day one.
- The health and happiness of the places we call home matter to us. Learn a little more about what we do for the
communities we serveand why we want YOU to be a part of it.
We encourage you to apply. Reach for what you want and tell us why your work ethic and willingness to learn make you a natural fit for #TeamFirstInterstate.
SUMMARY
This supervisory position performs a wide range of business administrative duties and provides technical assistance to members of the Executive Team, with primary responsibility for supporting the CEO. The ideal candidate should thrive in a fast-paced, professional environment and must be able to work will minimal supervision. Excellent time-management and organization skills are required. The ability to work collaboratively and successfully meet deadlines is a must for this position. Impeccable discretion in handling sensitive and confidential information is of key importance to this role, as is demonstrated success and confidence communicating and interacting with Executive and Senior leaders. The candidate must exhibit well-developed verbal, written, and visual communications skills with a strong command of grammar, spelling, and attention to detail.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Provide first-line supervision for up to five Executive Assistants supporting the entire Executive Team.
- Serve as the general office manager for the C-Suite along with the Chief of Staff
- Prioritize demands to provide a high level of service to all internal and external stakeholders.
- Regularly interface with Executive and Senior leaders, shareholders, board members, the public, and co-workers on behalf of the CEO.
- Provide administrative support to one or more Executives including:
- Scheduling appointments and maintaining daily calendar/schedule.
- Preparing, managing, and maintain Executive communications, such as memos, emails, PowerPoint presentations, and reports.
- Preparing for and supporting scheduled meetings (i.e. attendance, AV, catering, materials)
- Providing internal system support on behalf of all executives to ensure systemic responses and approvals are received in a timely manner.
- Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
- Answer incoming phone calls and route appropriately to ensure the callers’ needs are resolved.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above and below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Experience leading small teams, or the demonstrated maturity and aptitude to be successful.
- Ability to work in dynamic environments as well as coordinate efforts across multiple business and locations.
- Available to respond to critical business issues outside of traditional work hours.
- On occasion, ability to support and/or attend special events and functions both during and outside of traditional work hours – may require travel.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED) required. College degree and/or certification as an administrative professional is preferred, but not required. Three to five years of administrative support experience preferred.
OTHER SKILLS & REQUIREMENTS
Must have proficient typing skills and a solid proficiency with computer systems and word processing software, specifically Microsoft Teams and Office (Word, Excel, PowerPoint, and Outlook Email/Calendar). Must also possess strong organizational, interpersonal, and communication (written and verbal) skills.
LANGUAGE SKILLS
Ability to read and comprehend instructions, short correspondence, and memos. Ability to write Executive correspondence and effectively present information to key stakeholders. Ability to respond effectively to the most sensitive inquiries or complaints.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to work with mathematical concepts such as budgets, discounts, interest, commission, proportions, and percentages with the ability to apply the concepts.
REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to define problems, collect data, establish facts, and draw valid conclusions. Must be able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists, seeking assistance as needed. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
**If you are a current FIB employee, please apply through the Career Worklet in the
Employee Portal
.
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