A fantastic opportunity has arisen for an Executive Assistant. You will support the Biotech, Dublin Site Lead in our Manufacturing division. This is an ideal position for a career Executive Assistant who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, collaborative environment.

Bring energy, knowledge, innovation to carry out the following:

• Point of contact among Senior Management, Site Leadership Team and other external partners.
• Manage executive’s calendar and conserve executive’s time by using discretion in setting up and accepting appointments; gather pre-reads and background information when appropriate.
• Organize and coordinate meetings and teleconferences.
• Handle and route critical communications from key external and internal stakeholders.
• Assist in agenda creation and provide meeting minutes where requested.
• Gather and organize meeting materials in advance. Reserve conference rooms and coordinate with appropriate departments for room-setups, audio-visual needs, security, catering, etc.
• Handle logistics for Town Hall meetings, off-site and special purpose meetings and events.
• Receive external visitors and ensure they are properly escorted at all times.
• Handle incoming telephone calls and proactively take care of any routine matters and other requests that can be dealt with by the Executive Assistant.
• Sort and review correspondence on a daily basis. Organize and maintain a filing system in accordance with policy.
• Process potential adverse event information in accordance with required timelines and established policies.
• Schedule and coordinate complex domestic and international travel; create detailed itineraries and adjust in real time as necessary.
• Manage expense reporting and purchasing.
• Assist with providing approval for resources, accounts, travel, invoices and escalate to management as needed.

What skills you will need:

In order to excel in this role, you will more than likely have:

• Ability to work under pressure with little or no supervision to handle multiple tasks, as well as demonstrate accuracy and attention to detail.
• Ability to handle sensitive data with discretion and confidentiality.
• Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.
• Excellent communication skills with the ability to effectively interact with individuals at all levels of the organization.
• Forward-thinker, who actively seeks opportunities and proposes solutions.
• Proficiency in using MS Office Suite (Outlook, Word, Excel, PowerPoint, OneNote).

As a company, we are committed to 'Inventing for Life' in all that we do. We keep the patient at the very heart of all that we do and strive

to find solutions and treatments for some of the world's most challenging healthcare needs.

As an equal opportunity employer, we are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. Please don't hesitate to contact the Talent Acquisition Advisor assigned to this role should you need any support during our recruitment process.

We are committed to flexible working where possible, and this is why our Company has introduced a new hybrid working model for office based colleagues around the world.

Please feel free to speak to us about what flexibility means to you during your application or click on the link to find out more about our hybrid working model

THE COMPANY

As a company we are committed to ‘Inventing for Life’ in all that we do. We keep the patient at the very heart of all that we do and strive to find solutions and treatments for some of the world’s most challenging healthcare needs.

OUR COMMITMENT TO IRELAND

In Ireland we are one of the country’s leading healthcare companies, having first established here over 50 years ago. We currently employ over 2,200 people, across four sites in Ballydine, Co Tipperary, Brinny, Co Cork, Carlow and Dublin and, in addition, operate substantial Human Health (Commercial) and Animal Health businesses. To date, we have invested $2.5 billion in our Irish operations and our annual turnover ranks us as one of Ireland’s top 20 companies. Currently, our Irish sites manufacture approximately half of our companies top twenty products, saving and enhancing lives around the world.

The latest addition to our Ireland family is our Biotech Facility in Dublin. The site will play a pivotal role in the manufacture of our biologics-based medicines, including in the area of immuno-oncology, and will expand our current internal network of biologics drug substance manufacturing plants when full manufacturing operations begin in 2021. Our Biotech Facility in Dublin will be our first ever Large-Scale Mammalian-Based Drug Substance Facility, with the mission and ambition to manufacture breakthrough medicines from Ireland serving patients around the world. This facility is a significant supplier of drug substances for our Immuno-Oncology treatments and will also be critical in the future supply of new biotechnology products to its global network.

So, if you are ready to:

Invent solutions to meet unmet healthcare needs, please apply today.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R201427