The purpose of this position is to provide administrative support for assigned department.

Essential Duties and Responsibilities:

• Provides administrative support by handling calls, visitors, and mail, maintaining personnel files and spreadsheets, managing calendars, scheduling conferences and training rooms, interacting with public officials, external agencies, executive management, and staff, processing payroll, and assisting with department specific programs and events.
• Responds to requests for information and assistance and resolves citizen concerns and complaints.
• Assists with budget preparation and administration by processing related accounts payable or receivable information, processing tuition reimbursement requests, and determining petty cash disbursements.
• Prepares a variety of reports related to departmental activities and conducts related research.
• Processes travel and training requests and assists with travel expense reconciliation.

Supplemental Functions:

• Performs other similar duties as required.

Job Specifications and Qualifications:

Knowledge:

• Modern office procedures;
• Customer service principles;
• Basic accounting principles;
• Basic budgeting principles;
• Recordkeeping principles;
• Grammar, punctuation, and spelling principles;
• Office management principles;
• Inventory maintenance principles;
• Basic mathematical concepts.

Licensing and Certifications:

• Valid North Carolina Driver’s License.

PLEASE NOTE: Applicants must meet the City criteria for an acceptable driving record.

Working Conditions / Physical Requirements:

• Positions in this class require: standing, walking, lifting, carrying, sitting, reaching, handling, kneeling, climbing, vision, foot controls, balancing, bending, crouching, hearing, talking.

• Sedentary Work: Exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time.

• Operating computers and applicable software applications;
• Preparing a variety of reports;
• Prioritizing work and performing multiple tasks;
• Providing customer service;
• Maintaining various confidential records;
• Working independently;
• Performing mathematical calculations;
• Operating modern office equipment;
• Preparing business correspondence;
• Conducting research;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

High school diploma or equivalency and at least six-months to one year of advanced study, with at least one (1) of experience; or the City may consider an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Please be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.

If multiple applications are submitted to an individual position, only the most recent application received prior to the posting closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.

Processing applications can take an average of 6 – 8 weeks due to the high volume of applications received. It is not necessary to contact the Human Resources Office to check the status of an application. Upon the closing date, applications will be reviewed by Human Resources for the most qualified applicants.

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.