SALARY & FLSA: $72,000 - $95,000 /year; exempt

OPENING DATE: March 31, 2023

CLOSING DATE: April 14, 2023 (First priority given to those who apply by April 10, 2023 and this posting may close earlier if we receive a sufficient number of qualified applications.)

APPLICATION PRIORITY DATE: April 10, 2023

JOB TYPE: Full-time

UNION: Non-Represented

OPENINGS: 1

LOCATION: Hybrid on grounds 3 days/week minimum

DEPARTMENT: Executive Administration

HOW DO YOU ZOO?

More than 1.3 million people visit Woodland Park Zoo each year. We connect people with wildlife and remind them of what’s at stake in our changing world. Our job is to motivate people to take action and provide them with the tools needed to join us in saving endangered species. Working for the zoo means upholding our mission, “To save wildlife and inspire everyone to make conservation a priority in their lives.” Apply today and show us how you zoo!

WHO YOU ARE

As our new Executive Assistant, we know you will be successful in this role because you are:

• Organized and have excellent time management skills.
• Great at learning new software programs.
• Someone who loves coordinating and working with different departments, as well as someone who works well with internal and external stakeholders.
• A dedicated professional who possesses excellent verbal and written communication skills.
• Someone who is self-motivated to take initiatives in support of executives and anticipates the needs to ensure success
  

YOUR PRIMARY RESPONSIBILITIES

• Supporting the administrative needs of 2 lead executives (CZO & CFO), and the Senior Leadership Team.
• Coordinate implementation of special projects as assigned by the CZO, CFO, and Senior Executive Staff
• Act as a liaison with zoo staff, board members, public, zoo volunteers, professional peers, and zoo members for the CZO, CFO, and Senior Leadership Team.
• Prepare agendas, talking points and minutes for the CZO, CFO, several Board committees and meetings of the Senior Leadership Team.
• Maintain confidentiality on behalf of the CZO, CFO, Executive and Senior Leadership Staff, CEO’s offices, Board and any other sensitive zoo information.
• Provide administrative support for the annual Zoobright Scholarship Program in partnership with other zoo departments.

QUALIFICATIONS

• Bachelor’s degree (B.A) or equivalent from a four-year college or technical school; 5 or more years related experience and/or training; or an equivalent combination of education and experience
• 2 or more years' experience working with or supporting Board Members and/or high-level Donors
• Valid Washington State Driver’s License
• Successful applicants must live and work in Washington State to perform this role.
• Applicants must be at least 18 years old and have a valid WA driver's license with a safe driving history

BENEFITS

• The Woodland Park Zoo offers a comprehensive benefits package for fulltime staff including:
• Medical, dental, and vision HMO and PPO plans for you and eligible dependents
• 11 paid holidays and 2 personal holidays
• Accrue 12 vacation days and another 12 days of sick your first year
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Free zoo membership that includes zoo admission and discounts after 90 days
• 4 complimentary tickets per year plus other discounts and perks
• Free staff parking
• 403(b) Retirement Plan

SELECTION PROCESS
Application: Please include a resume, cover letters are optional, with your application through our Zoo Careers site at zoo.org/jobs. Please be sure to list or upload copies of all relevant training and certifications on your application. The zoo may review existing application pools to fill this position or use this pool to fill future vacancies.

This opportunity is open to all candidates that meet the qualifications. Woodland Park Zoo values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The zoo encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, 2SLGBTQ, people with disabilities, veterans, and those with diverse life experiences. Woodland Park Zoo is committed to providing access and reasonable accommodation in all its services. If you need accommodation in the application or interview process, please contact our recruiting team at careers@zoo.org.

Screening: We will review applications and select some candidates for screening calls. Final candidates will be invited for virtual or in-person interviews.

Offer: Job offers are contingent on the verification of credentials and other information required by the employment process including the completion of a background check and driving record review.