We Are Committed to an Inclusive Workplace
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

How You Will Contribute
In spring 2024 the Philadelphia Museum of Art will organize “Mary Cassatt at Work,” an exhibition of over 100 paintings, prints, and pastels by Mary Cassatt. This ambitious loan exhibition-the first large-scale Cassatt show in the US since 1999— will consider what “work” meant to Cassatt in her subject matter, her personal life, and her artistic practice.

The Exhibition Assistant will help to prepare working checklists of works of art for the exhibition; develop and maintain object and exhibition records in paper files and the museum’s collections database, TMS (The Museum System); assist curators with loan correspondence, grant materials, and catalogue writing; conduct exhibition research; assist curators and conservators in coordinating the technical examination and imaging of artwork; and other tasks related to the organization of the exhibition and its accompanying publications.

Responsibilities include cross-departmental communication; organizing materials and keeping detailed records; creating and editing PowerPoint files; assisting with installation design; drafting exhibition labels with the curators; aiding in the development of public programs; and assistance with the preparation of media materials. Work relating to the publication will include assisting curators, authors, and Publishing Department on all aspects of the book, from helping to arrange for photography of works of art to communicating with authors, and pursuing rights and reproductions for comparative illustrations.

Specifically, you will:

• Assist with research and preparation of exhibition materials for the exhibition team (curators, registrars, conservators, exhibition designers, editors, interpreters, grant managers etc.).
• Develop and maintain TMS exhibition module and “object packages” with up-to-date information, including display requirements and loan conditions.
• Research and develop up-to-date bibliographic references for all works in the exhibition.
• Communicate object information and installation plans to the exhibition team as needed (registrars, conservators, exhibition designers, etc.).
• Help coordinate the work of the Conservation departments in preparing works of art for exhibition.
• Draft tombstone labels for artworks in the exhibition.
• Attend all work meetings and assist curators with inter-departmental coordination.
• Perform other duties as assigned.
  

Your background and experience include:

• Prior experience conducting research
• Strong skills in communication, organization, and time management
• Measurable experience with attention to details
• Prior experience working with teams
• Technical proficiency with personal computers and standard office equipment; fluent with Microsoft Office platform (Outlook, Word, Excel, PowerPoint, and Access)
• Prior experience with collection management software; experience with TMS (The Museum System) preferred
• B.A. or equivalent, with a preference for degrees in art history or museum studies

Position and Compensation Details

• The hourly rate for this position is $18.54
• This position is full-time, non-exempt, and 35 hours per week.
• This position is part of the AFSCME Local 397 bargaining unit.
• This position reports to The Gloria and Jack Drosdick Curator of European Painting and Sculpture and Curator of the John G. Johnson Collection
• This is a term position beginning in spring 2023 and ending September 27, 2024
• Physical requirements:
  • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
  • Able to regularly set up, adjust, and operate a computer/keyboard and other office equipment used to generate work/transmit data
  • Able to access the Department of European Painting & Sculpture
  • Able to remain stationary for extended periods of time
  • Able to move items up to 10 pounds
• COVID-19 vaccination required.
• Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Institutional Requirements

• Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum, and protects and enhances its reputation and standing within the community of museums.
• Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
• Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
• Maintains confidentiality.
• Adheres to all museum protocols, procedures, rules, and policies.

Application Timeline
Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer
Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

• Free general admission to the museum for you and your immediate family
• Discounted guest tickets for admission
• Discounts on gift memberships
• Special staff tours and presentations from our curatorial and conservation teams
• Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees* including:

• Medical, dental, and vision benefits
• Fully paid short-term disability insurance, long-term disability insurance, and life insurance
• Health savings or flexible spending account program
• Retirement savings program with museum match
• Paid vacation, personal days, sick days, and holidays

• Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.

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