Job description
Job Purpose
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To provide a cost effective and efficient Facilities operation services within Euronext Dublin property portfolio;
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Manage/negotiate and bench mark annual contracts pertaining to area of job holder;
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Manage Facilities annual budget to business requirements ensuring that the department maintain optimum balance, cost and flexibility within the department and third party contractors;
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Assist departments with existing projects and manage project budgets;
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Manage property portfolio budget;
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Negotiate lease terms and obtain rates assessment requirements;
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Support Finance team where and if needed;
Key accountabilities
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Management of total FM operation and budget Real Estate portfolio within multiple Dublin offices. Management Staff and contractor staff, service contract bench marking, KPI monitoring, Health and Safety and building environment accreditations, total event management within Dublin and EU offices and client management;
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Management of daily Facilities operation (internal functions, cleaning, catering, hospitality, visitor’s reception and switchboard, Premises) ensuring that all in-house services provided are efficiently performed and implement changes when required to improve the service;
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Manage annual contracts retaining to job holder, ensure that contracts are continually reviewed and adjusted where appropriate to achieve maximum flexibility and cost savings;
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Manage Facilities operational department budget ensuring that costs do not exceed the annual budget. Provide manager with monthly cost analysis relating to monthly contract spend and any other Facilities costs;
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Project manage any related Facilities projects ensuring they are completed within the allocated time frame and budget;
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Manage Facilities procurement process and provide tender documentation and selection process;
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Space planning and manager in-house staff and premises relocations, ensure that relocations are completed within the allocated times frames;
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Liaise with departmental managers, heads of departments and directors relating to any Facilities requirements or special projects.
Your profile
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Good communication on all levels of staff.
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Able to adapt within job responsibilities
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Good contract negotiations skills.
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Able to reach to support the business when required.
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Computer skills, word, excel.
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Knowledge of company Procurement policy.
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Knowledge of company money laundering and gift policy.
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Management of staff and contractors
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Facilities operations and budget management
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Contract procurement and bench marking
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Total event management
Euronext Values
Unity
- We respect and value the people we work with
- We are unified through a common purpose
- We embrace diversity and strive for inclusion
Integrity
- We value transparency, communicate honestly and share information openly
- We act with integrity in everything we do
- We don’t hide our mistakes, and we learn from them
Agility
- We act with a sense of urgency and decisiveness
- We are adaptable, responsive and embrace change
- We take smart risks
Energy
- We are positively driven to make a difference and challenge the status quo
- We focus on and encourage personal leadership
- We motivate each other with our ambition
Accountability
- We deliver maximum value to our customers and stakeholders
- We take ownership and are accountable for the outcome
- We reward and celebrate performance
We remain committed to providing a positive hiring and onboarding experience for our candidates during these unprecedented times. Where our offices can open safely, they will remain open; otherwise our employees are able to work efficiently from home. The well-being of our employees, their families, our external partners and visitors is our upmost priority and we are closely following Government guidance in all our locations to ensure all health and safety guidance are met.
We are proud to be an equal opportunity employer. We do not discriminate against individuals on the basis of race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor. We value the unique talents of all our people, who come from diverse backgrounds with different personal experiences and points of view and we are committed to providing an environment of mutual respect.
Additional Information
This job description is only describing the main activities within a certain role and is not exhaustive. It does not prevent to add more tasks, projects.
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