Job description
Position Purpose
To manage the daily administrative and financial activities to facilitate an efficient administrative infrastructure supporting the department’s multi-disciplinary academic and research goals.
Description
Required Qualifications - Education and Yrs Exp
Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Financial transaction processing experience.
- Three years of financial or general office experience.
- Associate’s degree with a major in accounting, business administration, or the equivalent work experience.
- Proficiency in database management, spreadsheets, and other computer software. Willingness and ability to learn additional computer applications.
- Excellent verbal and written communication and interpersonal skills.
- Ability to work effectively, independently, and as a member of a team.
- Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.
- Flexibility and openness to change.
- Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
- Attention to detail and accuracy.
- Ability to maintain and foster confidentiality.
Preferred Qualifications
Department Contact for Recruitment Inquiries
Tonie Stephenson
Department Contact Phone Number
Department Contact for Cover Letter and Title
Department of Epidemiology
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID-19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit
https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Key Accountabilities
Description
Financial Administration
Assists Operations Director and Research Administrators as needed with financial administration duties. This may include:
- Preparing and processing business expense reports, interdepartmental invoices, and deposits for faculty and staff.
- Entering requisitions in iProcurement.
- Maintaining billing processes for contractual agreements with collaborating organizations.
- Compiling and coordinating grant applications and renewals.
- Editing and reviewing applications.
- Researching transactions and accounting details.
- Maintains files for documentation and reconciliation of procurement card purchases by department faculty, students, and staff; holder of the departmental procurement card. Performs data entry and may run reports in financial/administrative systems and databases.
- Coordinates and communicates about financial transactions with Geisel Finance Center. Prepares and processes payables, journal transfers, etc.
Percentage Of Time
50
Description
Pre and Post Award Grant Administration
Assists Senior Research Administrator on pre and post award grant administration. This may include:
- Collecting, tracking, and uploading grant documents
- Processing sub awards
- Tracking budgets and actuals
- Wage transfers
- Data entry, reconciliation, and other tasks.
Percentage Of Time
25
Description
HR assistant
Creates and maintains human resource documents.
- Works with hiring managers to post positions internally and externally.
- Updates employee records for changes in employment.
- Serves as liaison between department and HR and handles employment-related inquiries.
Percentage Of Time
10
Description
Communication
- Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the department.
- Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
- Interprets, applies and explains office, department, and College policies and procedures.
- Communicates respectfully with a diverse community.
Percentage Of Time
5
Description
Shared Resource Coordinator
- Maintains accounts for each shared Resources and provides administrative/financial billing support.
- Provides monthly reconciliation and performs other accounting responsibilities specific to each Shared Resource ensuring accuracy of billing data and records.
- Serves as an expert in the operation of Shared Resource systems, actively participating in meetings
- Coordinates record-keeping activities with the Research Administrators, Shared Resource Directors, and IT
- Prepares routine and specialized reports on Shared Resource usage and revenue.
Percentage Of Time
10
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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
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Performs other duties as assigned.
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