Grade V – Accounts Receivable– Finance Department
Job description
This campaign is confined to staff who are currently employed by the HSE, TUSLA, other statutory health agencies*, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 as per Workplace Relations Commission agreement -161867
(a) Eligible applicants will be those who on the closing date for the competition:
Have satisfactory experience as a clerical officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004
Or
Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish1. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.
Or
Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction.
Or
Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI).
Note1: Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level paper is not acceptable. Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme. The Leaving Certification Applied Programme does not fulfil the eligibility criteria.
And
(b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability and management ability, for the proper discharge of the office.
Health
A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
Character
Each candidate for and any person holding the office must be of good character.
Age
Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation Act, 2004). A candidate who is not classified as a new entrant must be under 68 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs.
Principal Duties & Responsibilities
Operational
i. Ensure accurate and timely generation and collection of all patient and non- patient income
ii. Generate and reconcile the monthly Income Control Account and associated Income Report
iii. Complete monthly Debtors Template and Bad Debt Templates
iv. Manage processes for existing and new non-patient income streams e.g. NTPF, Slaintecare, secondments, and develop operational policies and guidelines as required
v. Complete monthly Patient Private Property Account bank reconciliations
vi. Co- ordinate Year End Income Returns for inclusion in the Annual Financial Statements
vii. Undertake the authorisation step in the Bad Debt write off process and carry out verification and audit of Credit Notes generated by the team
Be involved in systems testing on all relevant IT systems in use across the department
Performance and Financial Management.
- Ensure that all financial deadlines are adhered to within the area of responsibility
- Foster a controls environment in compliance with National Financial regulations and liaise with external and internal auditors when required
- Provide timely and quality income reports/information to Line Manager, Finance Manager, Hospital Manager on a routine (weekly and monthly) and ad hoc (as required) basis
- Participate in the design and continuous improvement of reports
- Identify inefficiencies and implement changes to improve service delivery
- In conjunction with Grade VI, develop and monitor a suite of KPI’s for income generation and collection
- Bad Debt Management
HR Management and Organisational Development
- Direct and lead all staff in your area of responsibility and provide for their ongoing training and development
- Be responsible for managing sickness and absences in accordance with HSE Policy.
- Deal with underperformance in a timely and constructive manner
Standards, Policies, Procedures and Legislation
- Maintain own knowledge of relevant HSE policies, procedures, guidelines and practices to perform the role effectively and to ensure current work standards are met by own team
- Maintain own knowledge of relevant regulations and legislation e.g. Financial Regulations, Health & Safety Legislation, Employment Legislation, FOI Acts etc.
- Pursue continuous professional development in order to develop management expertise and professional knowledge
- Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards and other standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated HSE protocols for implementing and maintaining these standards
CVs will be rejected - please apply by the Application form below.
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