About Contract Associates

Contract Associates is a minority woman-owned contract office furniture dealership with locations in Albuquerque and El Paso, TX. Founded 35 years ago, Contract Associates sets itself apart by being the best provider of office furniture and architectural products throughout New Mexico, El Paso, Texas, and Northeastern Arizona. We are a coveted Best-In-Class dealer for Haworth six of the last eight years, one of only 13 dealers in North America to consistently achieve this distinction (out of 200+ Preferred Dealers). In addition to awards from manufacturers, Contract Associates has received many regional and national awards, and most importantly, awards from customers. We pride ourselves on providing clients with service experiences and product solutions that exceed their expectations.

Position Overview

The Human Resource Coordinator will perform administrative tasks and services to support the effective and efficient operations of the organization’s human resource department. Administrative support includes but is not limited to record-keeping, file maintenance, HRIS entry, onboarding, off-boarding, recruiting, and benefits administration. This is a part-time role requiring about 16 hours a week.

Duties/Responsibilities:

• Maintains HRIS integrity with appropriate employee file information and other appropriate company files and documents.
• Administers health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Performs customer service functions by answering employee requests and questions.
• Conducts new hire orientation and collects new hire paperwork including I-9 forms and verifies documentation.
• Assists with recruitment and interview process. Tracks the status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested by the hiring manager.
• Conducts the processing of terminations and completes the off-boarding checklist.
• Administers Cobra after a qualifying event.
• Reconciles benefits statements.
• Assists with the preparation of the performance review process.
• Assists with payroll process as directed by the Controller
• Makes photocopies; emails, and scans documents; and performs other clerical functions.
• Assists or prepares correspondence as requested

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Education and Experience:

• Associate’s degree in a related field preferred.
• Prior related office experience preferred.