Job description

VN IE 013-2023

Open to Internal and External Candidates

Position Title: IPO Senior Project Assistant

Duty Station: Dublin, Ireland

Classification: General Service

Type of Appointment: Special Short Term

Estimated Start Date: As soon as possible

Closing Date: 07.03.2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. External and internal candidates are eligible to apply to this vacancy.

Context:

IOM opened an office in Ireland in 2001. Ireland became a full member government of IOM in 2002. IOM Ireland provides Assisted Voluntary Return and Reintegration Programmes (AVRR) that are open to migrants (asylum seekers and irregular migrants) from non-EEA countries, who wish to return home voluntarily but do not have the means, including the necessary documentation, to do so. Programme activities additionally include the following areas of migration management: Resettlement, Family Reunification and Counter-Trafficking.

Under the overall supervision of the Chief of Mission and the direct supervision of the IBM Senior Project Coordinator, the incumbent will be based in Dublin and will be accountable for the day-to-day implementation and monitoring of the “Cultural Mediation Support to the International Protection office (IPO)” Project in Dublin, providing efficient operational and administrative assistance and support to the day-to-day tasks related to the implementation of the project.

Core Functions / Responsibilities:

• Assist in the setup and implementation of the “IOM Cultural Mediation Support to the IPO” Project.
• Assist in the recruitment of new project staff to be deployed at IPO, in line with IOM policies and donor requirements.
• Assist in the planning and development of training materials and provision of the first general IOM induction and training sessions to the new IOM staff hired.
• Support in the development of the reporting system for the staff deployed at IPO.
• Directly supervise the cultural mediators deployed at IPO. Identify and document good practices and lessons learned;
• Support the IBM Senior Project Coordinator in the development of Standard Operations Procedures (SOPs).
• Regularly research, follow-up, compile statistics, analyze and present information/data on national developments, reports, legislation and other relevant documentation, highlighting noteworthy issues to the IBM Senior Project Coordinator
• Implementing and monitoring the operational, administrative/financial and HR activities related to project, under the guidance of the IBM Senior Project Coordinator.
• Manage day-to-day activities, ensure smooth and efficient operations in close coordination with the Senior Project Coordinator, including liaising with donor, local authorities and other stakeholder relevant to the project.
• Perform such other duties as may be assigned by the supervisor.

Required Qualifications and Experience

Education

• Bachelor’s degree in Political or Social Sciences, Development, Law and/or International Relations or similar with five years of relevant professional experience; or High School Degree in the above fields with seven years of relevant professional experience.

Experience

• Proven experience in a similar setting & capacity.
• Excellent knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint.
• Experience with EU and/or international funding instruments, in financial management and reporting, accounting, budgeting and internal controls.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of International Protection instruments and
• areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities.
• Strong interpersonal & intercultural skills with an attention to detail.
• Previous work experience in international organizations would be an advantage

Languages

• Fluency in English is required
• Any other IOM official language is an advantage

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Accountability – takes responsibility for action and manages constructive criticisms
• Communication – listens and communicates clearly, adapting delivery to the audience
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Link to IOM competency Framework:

IOM’s competency framework can be found at this link

Other

As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

This post is subject to local recruitment, only persons holding a valid residence and work permit for the Ireland will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications (CV and motivation letter) to the email as shared on advert quoting Vacancy Number SVN IE 013-2023 IPO Senior Project Assistant

Only shortlisted candidates will be contacted.

Posting period:

From 21.02.2023 – 07.03.2023

Job Type: Full-time

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Dublin, County Dublin: reliably commute or plan to relocate before starting work (preferred)

Work authorisation:

• Ireland (required)

Work Location: In person

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