Summary

CHS is looking for an enthusiastic office assistant to join our team in Grand Forks, ND. You’ll play a crucial role as the face and first point of contact for our organization. Other responsibilities include answering phone calls, filing, customer service and other duties as assigned. The ideal candidate will have computer, communication and office skills.

Responsibilities

• Complete general administrative duties on time with high quality.
• Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
• Set up customer contracts, transfer documents and perform accurate data entry into various systems.
• Collect direct payments, reconcile credit card receipts, and prepare deposits.
• Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
• Order office supplies and maintain a clean office.
• Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.
• Assist in preparing presentations, organizational charts, phone lists, etc.
• Provide clear communication with location managers, board members, and patrons.
• Manage multiple projects and prioritize work to meet all required timelines.
• Maintain a full understanding of company products and services.
• Work with sensitive material and maintain highest level of confidentiality and integrity.
• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Perform other duties as needed or assigned.

Minimum Qualifications (required)

• 1+ years of experience in Office and Facilities Services
• 1+ years of experience in Administrative Support
• High School diploma or GED
• Ability to pass a pre-employment drug screen

Additional Qualifications

• Proficient in Microsoft Office suite
• Strong communication skills, both verbal and written
• Basic math skills
• Ability to work extended hours during peak seasons to meet business needs
• Ability to travel occasionally
• Familiarity with accounting software, preferred