William Paterson University invites application for the part-time position of Office Assistant in the office of Graduate Admissions. The position entails approximately 25 hours per week at $22/hour and begins May 2023.

Reporting to the Associate Director, Graduate Admissions the Project Employee, Graduate Admissions provides administrative support to the Graduate Admissions office by providing excellent customer service, timely, accurate, and relevant information to prospective and admitted students along with accurately processing data and drafting correspondence that supports the department to achieve its strategic goals and initiatives.

Remote/Hybrid work not available for this position.

For more information visit https://www.wpunj.edu/admissions/graduate/about-us/

Duties and responsibilities include, but are not limited to

• Maintains, updates and verifies records in SLATE, BANNER, BDMS, Parchment, WebAdmit, and Clearing House software systems, including but not limited to completing and/or student applications, and adding and removing files/materials.
• Communicates with prospective and accepted students in regards to incomplete/complete applications, provide registration deadline information. Includes but not limited to phone calls and emails bi-weekly.
• Serves as the point person for visitors, answers the telephone and provides answers to inquiries. Initiates correspondence to individuals to obtain supporting documentation ensuring applications are complete and correct.
• Verifies and tracks application information in various stages of preparation for review.
• Performs other duties as appropriate for the position.

Required qualifications

• Completion of thirty (30) semester hour credits at an accredited college or university.
• Minimum one year experience with data management and/or data integrity.
• Demonstrated ability to work proficiently in Microsoft Office Suite and other standard platforms.
• Ability to work effectively using online platforms such as Zoom and Teams.

Additional, preferred qualifications

• Associate or Bachelor’s Degree from an accredited college or university.
• Higher Education Admissions experience.

Personal attributes and traits

• Demonstrated commitment to customer satisfaction.
• Ability to prioritize work in order to meet agreed upon deadlines

Invitation to apply

Interested candidates will be prompted to: Complete an application and submit a cover letter

Submission of all documents listed is required for consideration.

General questions related to this application process, please contact talent@wpunj.edu

About William Paterson University

William Paterson University is the third most diverse public university in New Jersey. As a longstanding member of the Hispanic Association of Colleges and Universities (HACU), we have been designated by the US Department of Education as a Hispanic-Serving Institution. William Paterson University is also proud to be designated as a NASA MSI (Minority Serving Institution). The University offers more than 250 undergraduate and graduate academic programs that range from liberal arts and sciences to pre-professional and professional programs; it enrolls over 9,000 students from across the country and from over 40 nations. The University is situated on a beautiful, 380-acre suburban campus in Wayne, New Jersey, just twenty miles west of New York City.