Office Assistant III (Human Resources)
Full Time
Wayne, NE 68787
$35,001 a year
Posted
Job description
Position Information
Job Title
Office Assistant III (Human Resources)
Nature of Work
This is an advanced classification that performs specialized clerical work of an administrative nature of varied scope and complexity requiring a broad knowledge of standardized policies and procedures, and confidentiality in the disposition of work matters.
Work requires significant independent judgment, problem solving, and decision making skills within prescribed limitations. Interprets guidelines to specific situations that are not covered by policies or procedures.
Work includes the maintenance of various record systems, the creation of reports involving payroll, employee, student, departmental records, and statistical data. Work also includes composing routine memoranda, correspondence and written materials requiring knowledge of institutional policies and procedures, scheduling meetings, and making travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees.
Occasional supervision and oversight is provided to employees in this classification.
Examples of Work Performed
1) Support Human Resources programs and processes
a) Manage mandatory employee training; update user information; issue training modules; monitor and track; and provide follow up. Update employee training records both paper and electronically.
b) Manage the EHA Wellness Program.
c) Communicate Continuum (EAP) information to all benefit eligible employees.
d) Coordinate the Hepatitis B Immunization process.
e) Process forms and maintain logs for employee tuition waivers, perform audits and reports as needed.
f) Assist with processing and tracking all annual performance appraisals.
g) Assist with maintenance of personnel file folders.
h) Coordinate the exit process by setting up exit appointments, maintaining/processing documents, and tracking.
i) Be knowledgeable to assist employees with completing work comp forms.
j) Create and enter data for the NSCS Board of Trustees Personnel Action report.
k) Complete requests for employment verification.
l) Review and reconcile the bank change register report to employee forms for accuracy when needed.
m) Facilitate the Defensive Driving program by receiving documentation and tracking.
n) Perform background checks for full-time, part time, and adjunct employees if needed.
2) Perform general office support
a) Perform mail distribution and pick up.
b) Answer all reception phone calls, transfer to the appropriate person and/or take phone messages.
c) Greet and assist all students, employees and guests as they arrive in Human Resources.
d) Maintain office inventory and place approved orders.
e) Support the Human Resources department with copying, filing, scanning, and distribution.
3) Coordinate on-boarding new employees
a) New Hire Orientation
i) Coordinate new employee orientation meetings.
ii) Schedule new employee meetings with NAPE representative.
iii) Track, monitor, and file orientation forms.
b) Track new hires and send out all campus Welcome email monthly.
c) Monitor, send reminders, and track 6 month performance appraisals.
4) Provide basic support through PeopleAdmin by updating employee records and assist with data entry as needed
a) Enter new user data.
b) Update existing user data.
c) Inactivate users and outdated job descriptions.
d) Track and schedule user training.
e) Support staff applicant review when needed.
f) Perform audits.
5) Assist with employment contracts and appointment letters
a) Issue completed contract and appointment letters.
b) Track mailed contracts per the 20 day return guidelines.
c) Process and distribute returned & signed contracts.
6) Support monthly and bi-weekly employment payroll process
a) Assist bi-weekly and monthly employees with instructions on how to fill out employment paperwork correctly.
b) Collect, review, record and reconcile work/leave records for non-exempt employees as needed.
7) Review recommends for employment and contract recommendations for Director.
8) Support special events and projects such as but not limited to: Support & Professional Staff Recognition Brunches, Fall Opening Meeting, employment searches, and training sessions.
9) Maintain and update Campus Directory on the WSC webpage.
10) Support all Human Resources functions with other duties as assigned by the Director of Human Resources.
Required Qualifications
- High School diploma or equivalent
- Knowledge of Microsoft Office (e.g., Word, – Excel, PowerPoint, etc.)
- Ability to maintain confidentiality
Preferred Qualifications
- Knowledge of modern office practices and procedures.
- Knowledge of a Microsoft Office applications.
- Ability to perform advanced clerical tasks including composing, preparing and disseminating correspondence, reports and memoranda.
- Ability to communicate effectively both orally and in writing with the general public and a diverse staff and student population.
- Ability to maintain varied filing systems and records.
- Skill in the operation of a personal computer, typewriter, calculator and various common office equipment.
- Knowledge of business English, composition and math and statistical functions.
- Ability to work with and maintain confidential information.
Physical Demands
License and Certification Requirements
Other Requirements
Criminal Background and Credit Check
Salary Information
Competitive, commensurate with qualifications and experience. Attractive and comprehensive benefit package. Annual starting salary is $35,001.00.
FTE
1.000
FLSA
Non-Exempt
Union Status
Non-Union
Number of Vacancies
1
Posting Detail Information
Posting Number
PS1127P
Desired Start Date
Open Date
03/17/2023
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Wayne State College is seeking an Office Assistant III to work in the Human Resources department. Professional customer service and organizational skills are necessary. Must be able to handle confidential information.
General Information
Wayne State College has been educating students for more than 100 years. Located in Northeast Nebraska, close to Sioux City, Iowa, and within a two-hour drive to Sioux Falls, Omaha and Lincoln, the College is one of the most dynamic, regional public colleges in the Midwest. One of three members of the Nebraska State College System, the College distinguishes itself by providing educational excellence in a small, personalized setting. The beautiful 128-acre campus serves over 3,900 students who have a choice of more than 130 programs of study. In fall 2020, the College welcomed the second largest freshmen class in its history, driven by new academic programs and partnerships, updated and new facilities, and a continuing focus on supporting students with generous scholarships in their academic and co-curricular experiences. Wayne State has been the recipient of a number of awards, honors, and distinctions due to its commitment to service, student success, and providing an exceptional education at an affordable cost. The entire community is focused on making Wayne State a great place for students to thrive and advance their futures, and there is a collective sense of excitement about the future of the College.
EEO Statement
The Nebraska State Colleges are equal opportunity institutions and do not discriminate against any student, employee, or applicant on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, religion, or age in employment and education opportunities. Each College has designated an individual to coordinate the Colleges’ non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.
Veteran Statement
This position is subject to Veterans Preference.
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