Office Assistant I, General/IST

QUALIFICATIONS

High school diploma and two years of business college preferred

Proficiency in oral and written communication

Ability to pass pre-employment test

Proficiency in computer skills (word processing, spreadsheet, and SAM)

Loyalty and professionalism

REPORTS TO

Principal and/or Office Manager

SUPERVISES

N/A

JOB GOAL

To contribute to the efficient operation of the school office by providing support in the areas of attendance, records, data entry, and other assigned tasks

ESSENTIAL FUNCTIONS

Answers the telephone; relays information to appropriate personnel; greets visitors; and responds to requests for information as directed.

Types correspondence including memoranda, letters, and reports; copies educational materials for teachers.

Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.

Assists the office manager in a variety of duties including, but not limited to the following: compiling immunization forms; processing lunch applications; verifying and organizing incoming supplies and equipment; and maintaining student discipline records.

Inputs and maintains required student data on student administration management system including, but not limited to, enrolling and withdrawing students and recording demographic data.

Inputs and maintains required attendance data on student administration management system; completes daily and monthly attendance reports; prints absentee reports; runs and verifies ADA report; enters excused absences when students return.

Performs other related duties as requested or assigned.

IST FUNCTIONS (AT ELEMENTARY SCHOOLS)

Scans grades, prints report cards, runs honor roll, prints cumulative records labels, and maintains accurate cumulative records.

Requests and sends cumulative records when appropriate; records pertinent data on cumulative records.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Salary Information