Job description

The Boys & Girls Club of Greater Shasta is looking for a dynamic, organized, skilled individual who can provide excellent customer service in a fun, multifaceted administrative position. This is an on-site role in Mount Shasta, CA which does require you to live locally for work. Expected hours are 8am to 5pm Monday- Friday.

Primary Function:

Under the supervision of the CEO, the Office Manager provides regular clerical and administrative support, including verbal and written communication; and prepares correspondence and reports; data input to donor databases and assists with resource and board development. This role’s purpose is to keep the office running seamlessly.

Success Factors:

• Strong administrative and organizational skills.
• Excellent writing and communication skills are essential– writes clearly and
• informatively; varies writing style to meet needs.
• Commitment to providing outstanding customer service
• Demonstrated ability to work independently, and meet deadlines and prioritize your work.
• Strong attention to detail.
• Demonstrated spreadsheet competency using google sheets.
• Thinks outside the box, original thinking and creativity; meets challenges with resourcefulness
• Commitment to continuous improvement and the ability to receive direction and coaching from supervisors .
• Practices effective team behavior and demonstrates effective interpersonal relationships.
• Ability to read and interpret written information; present numerical data efficiently, and prepare reporting as needed.
• Adapts to changes in the work environment; changes approach or method to best fit the situation.

Position Responsibilities:

• Performs regular administrative duties, using the google suite of tools, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofreads all materials for accuracy prior to supervisory review and signature.
• Answers telephones, providing general information, referring callers to other staff, or taking messages as necessary.
• Maintains master schedule of Club activities and events.
• Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitates easy retrieval of information.
• Responsible for managing inventory of office equipment and service contracts, performing routine maintenance activities, and contacting service representatives as needed.
• Perform administrative assistance in human resources duties including maintaining employee and volunteer files, updating and obtaining insurance certifications, running background checks, assisting with new hire tasks, and online internal reports coordination.
• Assist in the preparation, planning and execution of resource development and fundraising including special events, donation acquisition, grants and outreach.
• Data input to donor database including input of donations, thanking donors, updating contact information.
• Maintains and updates online presence on social networking sites, e-newsletter, and sending out public service announcements when needed. May maintain the organization’s website if demonstrated experience.
• Keep the office clean and tidy – organize supplies, files paperwork, etc.
• May serve as Club receptionist/front desk, greeting all members and visitors and maintaining attendance and Club procedure logs.
• Other duties as required.

Skills/Knowledge Required:

• High school diploma or equivalent
• 3-5 years of administrative experience
• Training on office manager skills and use of common office equipment
• Knowledge of Excel, Word, Google docs, quickbooks, BambooHR, Payroll Processing and Technology in general
• Strong written and verbal communication skills
• Good organization and attention to detail
• Strong customer relations skills
• Able to maintain strict confidentiality

Skills/Knowledge Preferred

● Associates Degree

● Grant writing experience

● QuickBooks experience

Disclaimer:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

Wage / Benefits:

This position is a full-time, salaried position starting at $45,000-$60,000.

**All applicants must submit a Resume and Cover Letter to info@bgcgreatershasta.org to be considered for this position. Thank you!

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• Monday to Friday

Application Question(s):

• Do you currently live in the Mt. Shasta area? If not, please explain.

Experience:

• Administrative: 3 years (Preferred)

Work Location: In person

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