Job description

OFFICE MANAGER (N. BETHESDA)

$27 - $31/hr COE ($56,150 - $64,480) plus Benefits (100% coverage Health & Vision Insurance & IRA Retirement fund after 90 days)

Full Time: M-F, 9am - 5pm

RESIDENTIAL OFFICE: Our thriving and small tile business has been around since 1999. We are seeking a long-term full-time Office Manager. Our office has a private separate entrance and parking, and is attached to our N Bethesda residence. This job is for someone who wants a casual and residential office setting. This job involves lots of time alone in office or with 1-2 others.

ADMIN DUTIES:

Answer phones and emails

Provide excellent customer service

Track jobs, purchase orders, change orders, clients requests, and other correspondence

Do bookkeeping posting in database using Intuit Quickbooks

Write emails, type estimates, send invoices in Quickbooks

Track & coordinate schedule

Read through bidding info and print relevant info and scaled plans for bidding projects

Assist with estimating/bidding, calculating order quantities for jobs

Get price quotes from vendors for materials

GENERAL EXPECTATIONS:

Manage and optimize functionality of office

Communicate with team to ensure you are happy, inspired, and feel supported at work

Assist owners with all business and some personal organization and scheduling

Expand on creative projects that resonate with you - (i.e. new marketing ideas, updating website, social media, etc.)

Share your input to develop new and maintain current office standards

Maintain confidentiality of company info and client info (some high-profile)

Represent company as true professional

Maximize productivity of office

REQUIREMENTS:

Stellar work attendance record

Minimum 3 consecutive years at one company or for one employer/individual (We want someone who sticks around!)

Proficiency in QuickBooks helpful (or strong computer background and ability to learn quickly)

Prior office experience

Attention to detail & ability to check for errors

Construction industry experience preferred (for estimating jobs)

Excellent people skills

Strong basic math skills to calculate or check square footages

Excellent written and verbal communication skills

Responsibility and capability of managing office, work flow, people

Ability to diffuse potentially difficult situations when needed

Eagerness to follow instruction

Openness to receive assistance when needed

Respectfulness for others including colleagues, clients, etc...

Patience and composure when multitasking

Honesty and Integrity

Calm and stable demeanor

Eagerness to learn quickly, take initiative, and work under minimal supervision

Clean record to pass background check

BENEFITS/PERKS:

Excellent health/vision insurance

Company retirement fund IRA contribution after 90 days

Paid Major Federal Holidays - office closes

One week paid vacation annually (TBD extend after first year)

Comfortable work environment with lots of natural light

Casual dress code

Opportunity to become integral part of businesses and greatly expand scope of position

Work Remotely

• No

APPLICATION DETAILS: To apply, please e-mail the following 2 items:

1. Cover letter - expressing why you're a good fit for our company.

2. Resume

We want someone who looks forward to coming to work every day.

COMPANY PHILOSOPHY: We know you have to be happy to excel at your job. Please only apply if you feel this is the position and environment in which you will excel and be comfortable and inspired to come to work each day. We are searching for someone who loves being busy, wants to work, talk, problem-solve, manage, multitask, learn a lot, and stick around for many years. You need to want to be in a home office, often on your own. You will use your brain and your people skills here. This is a small private office, and requires someone able to work with minimal supervision who has an excellent attendance record because this position is vital to office function. Your wellbeing is important to us, and we are searching for someone who will thrive and enjoy working here in our family business. You will be very busy much of the day, and we value your wellbeing. We encourage taking a walk in this beautiful neighborhood during the day. Even if you eat lunch at your desk, take time to reset when needed. We offer fully covered health and vision insurance, and a bright and sunny, light-filled office. We believe in open communication and building up your skills so you can be confident and competent at work. This position entails lots of human interaction like talking or emailing with clients, vendors, staff, and tradespeople throughout the day, although you may often be alone in the office or unsupervised. You will be responsible for managing the office and flow of business. You need to be able to solve problems or issues as they arise in productive ways. This job provides a great amount of autonomy and will keep you busy. You will be going though bidding documents and asking questions to clients in order to provide estimates. You need to be very detail-oriented and a great error-checker with strong (basic) math skills. This is a management position and requires excellent speaking and writing skills. Afternoons get busy with scheduling, so expect a fast-paced environment at times. Expect also, to laugh, chat, and connect with fellow staff and clients. We've been around almost 24 years and have strong industry relationships. We want someone who will value that.

Job Type: Full-time

Pay: $27.00 - $31.00 per hour

Benefits:

• Health insurance
• Health savings account
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Vaccination required.

Application Question(s):

• Do you have experience reading blueprints/plans and estimating square footages?

Work Location: One location

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