Job description

About Hudson Link

Hudson Link (hudsonlink.org) empowers incarcerated men and women to realize their academic and economic potential by managing degree-granting college programs and providing essential re-entry support. Established in 1998, Hudson Link has transformed over a thousand lives helping incarcerated men and women make a positive impact on their own lives, their families and communities, resulting in lower rates of recidivism, incarceration and poverty. Working with nine college partners, Hudson Link provides funding, management and organizational support for academic programs leading to a college degree at six correctional facilities including Greene, Greenhaven, Shawangunk, Sing Sing, Taconic and Sullivan. In addition to in-prison college programs, Hudson Link operates a strong portfolio of services for alumni, including transitional housing through an initiative called New Beginnings.

Role Summary

Reporting to the Deputy Director, the Operations Coordinator is responsible for managing the day-to-day operations of the finance and HR functions, including accounts payable and receivable, payroll, benefits, and ongoing communication with the external accounting team. This position will have an integral role in building and supporting the infrastructure of this growing organization and supporting a positive work environment. This position offers significant opportunity to create and implement new processes and systems to support smooth finance and HR operations. The ideal candidate for this position will have worked in a Finance and/or HR department for at least 3 years, with responsibility for key day-to-day functions of the department, and have created new processes and systems.

What You Will Do

Finance and Accounting (50%)

• Oversight of the external team that prepares all AP entries and payments including coding invoices, seeking approvals, making payments, and entering information into accounting system
• Coordinate credit card reconciliation process, working with external accounting team, ensure all credit card receipts and coded entries into the system are accurate
• Enter deposits from all sources into the system and coordinate with development department for monthly income reconciliation
• Support annual audit as needed
• Create and document processes and procedures relating to finance
• Support Deputy Director in the organizational budget development, analysis, and monthly financial reporting
• Other duties as assigned

Human Resources (50%)

• Oversee external team in the preparation and processing of payroll and related payments
• Ensure the accuracy and integrity contained within the HR systems
• Maintain 403b program including processing employee enrollment
• Coordinate recruiting of new hires including posting job announcements, monitoring applications, scheduling interviews
• Coordinate on-boarding and off-boarding process for employees
• Coordinate benefits including new hire and open enrollment processes
• Manage employee files; conduct file audit as needed and gather necessary information and forms
• Create and document processes and procedures relating to HR including creating new forms as needed
• Coordinate efforts to enhance and build a positive work environment including implementing staff gatherings and celebrations
• Coordinate with Deputy Director in HR-related projects including updating the employee manual, supporting the performance management system, and overall HR planning projects
• Other duties as assigned

Who You Are

• At least three years of relevant work experience in an HR, accounting, and/or finance department, preferably in a non-profit setting
• Bachelor’s degree
• Proficiency with MS Office Suite, including Excel and Word, and Adobe
• Understanding of non-profit accounting and GAAP principles
• Experience working with accounting systems, payroll systems, and other business systems required; specific experience with QuickBooks, Paycor, Ease, Expensify, Bill.com, and Salesforce preferred
• Strong commitment to integrity, confidentiality, quality, and customer service
• Outstanding level of organization and attention to detail, capacity for multi-tasking, and ability to prioritize
• Exceptional professionalism, including strong written and verbal communication skills, strong sense of personal responsibility and exceptionally self-motivated
• Commitment to the mission and values of Hudson Link
• Applicants impacted by the criminal legal system are welcome to apply

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Ability to commute/relocate:

• Ossining, NY 10562: Reliably commute or planning to relocate before starting work (Required)

Experience:

• finance and/or HR: 3 years (Required)

Work Location: In person

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