Detailed Objectives/Responsibilities:

1 – Supervisory

• Directly supervises 1-8 staff in the Park Office department
• Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws
• Interprets PV Personnel Policies for staff and enforces safety regulations
• Plans, assigns and directs work to staff
• Interviews and recommends new hires
• Trains staff where / when required
• Conducts staff performance appraisals and recommends wage increases
• Rewards and disciplines staff when appropriate
• Documents and resolves all staff performance management conversations, issues, complaints and problems

2 –Accounts Receivable

• Apply charges:

o Association Dues – yearly

o Electricity Charges – quarterly

o Late Fees – monthly

o Interest – monthly

o Dryland Marina Rent – yearly

o Mini-Storage Rent - yearly

o Violation Fines – when directed

• Post payments:

o Checks – Directly through Cash Receipts

o Receipts through ACME – Cash Receipts

o Payments from TheShop – ACME or Cash Receipts

o Scan checks (other method of payments are made through ACME, deposit bags are made for cash & checks when needed)

• Reconcile A/R:

o Past Due electric bills spreadsheet

o Past Due Association Dues spreadsheet

Accounts Receivable - Continued

o A/R Binders

• New Association Member:

o Update information in ACME/Turningpoint

o Update Key Fob information

o Create labels, 1 for file & 1 for envelope

o Create welcome letter

o Add to Website

• Current Association Members:

o Update address & phone numbers

o Create and apply labels for annual Association Dues mailing & Annual meeting mailing – envelopes, Dues Statement & voting slip

o Electrical Billing:

o Update previous reading on Meter Reading Worksheet

• Enter current readings in Tops – print invoices
• Update Lot Owner Directories

3 – Park Office Staff

• Process payments
• Create Work Orders – for Association Members

o Tree removals

o Permits

o Electrical issues

o Water issues

o Material delivery & spreading

o Dryland Marina & Mini-Storage vacancies

• Create Service Requests – for Pathfinder Village work
• Reserve Guest Sites

o Create weekend packets for guest

• Create Motorized Vehicle Plates & tabs
• Assign & keep track of Dryland Marina sites & Mini-Storage units
• Collect mail from mailbox and mail slot – distribute as needed
• Assign Key Fobs when purchased
• Enroll Key Fobs
• Golf Cart Storage

o Update & make copies of form each year

o Update spreadsheet & add to when payment received

o Printout spreadsheet for Administrator & Maintenance

• Snowplowing

o Update & make copies of form each year

o Update spreadsheet & add to when payment received

o Printout spreadsheet for Administrator & Maintenance

• Update Blue Board with messages
• Unlock & lock package building daily
• Check Park Office email for Association Members requests
• Help fold, stuff, seal & put postage on annual mailings
• Create sign-up sheets for summer activities

o Garage Sales

o Christmas in July lot decorating

o Halloween Trick or Treating lots

Park Office Staff - Continued

• Create the lists of the abovementioned activities for the Weekender
• Create the Weekender

Miscellaneous Responsibilities

• Create Season Golf Passes
• Set up computers at the Golf Clubhouse, Grill & Pool Store
• Train Grill Cashier & be available for any issues during open hours
• Count and make change for the Country Store, Golf Clubhouse & Grill
• Get deposits ready for armored truck to pick up
• Sale of Property Permit
• Research items for Administrator
• Create forms for Administrator
• Update Recreation activities forms
• Take year-end inventory

4 - Confers with other supervisors/managers to coordinate activities of individual departments

5 – Purchasing

• Requisitions tools, equipment and supplies
• Requests any purchases to PV management/Board of Directors
• Ensures all invoices, receipts, contracts etc. are appropriately documented and approved for all purchased items prior to submitting for payment

About Pathfinder Village

Pathfinder Village - St. Croix Owners Association, Inc. (Pathfinder Village) is an HOA that provides an instant retreat for rest and relaxation for its Association Members (lot owners) and their guests. Located just 14 miles East of Hinckley, Minnesota, there are over 600 acres where Members and their guests can enjoy the splendor of nature and a host of first-class amenities. While just a short drive from both the Twin Cities and Duluth, Pathfinder Village is a world away from busy city life.

Founded in 1974 - Pathfinder Village has been a family destination for 45 years.

Pay: $15 - $20 / hour

Job types: Full-time

Schedule:

• 8 hour shift
• Weekend availability
• Monday to Friday
• Holidays
• Day shift

Education: High school degree

Work location: On-site