Catholic Charities of Baltimore is currently seeking a Pre-Employment Coordinator, who will be accountable for processing candidates from Recruiting through the Pre-Employment process and into UKG Onboarding. This includes, but it is not limited to, new hire communications, scheduling and reviewing pre-employment background checks and medical screenings, updating new hire information, and scheduling and coordinating attendance at New Employee Orientation (NEO). The work schedule is Monday – Friday, 8:30am – 4:30pm.

JOB DUTIES & RESPONSIBILITIES:

• Oversees the successful completion of all pre-employment requirements for new employees.
• Maintains the integrity of the pre-employment process by complying with all recruitment policies and procedures, maintaining compliance, and confidentiality.
• Utilizes the UKG Onboarding and Reporting modules to administer accurate and timely HR data.
• Uses reports and Excel tracking to maintain new hire status information to keep Hiring Managers and HR informed regarding new hire status: Updates and reconciles data as required to ensure information is current and accurate.
• Continuously evaluates the onboarding process to ensure consistency, thoroughness, and efficiency of the process in the interest of creating a seamless, easy, and positive process for the new employee.
• Schedules and coordinates New Employee Orientation, either in-person or virtual for all new employees.
• Collaborates with other HR colleagues for alignment and knowledge sharing.
• Perform other duties as assigned.

EDUCATION REQUIREMENTS:

• High School Diploma or GED.
• 2 years related Human Resources or Customer Service experience.

REQUIRED SKILLS & ABILITIES:

• Must possess exceptional organizational skills, time management capabilities, and attention to detail beyond reproach.
• Possess strong customer service skills while maintaining a high level of integrity and confidentiality with each interaction.
• Ability to remain calm in all circumstances with the ability to problem solve when faced with adversity.
• Excellent verbal and written communication skills.
• Ability to prioritize workload to complete assigned deliverables within the allocated timeline.
• Sound judgment and ability to know when to reach out to others for new hire decisions.
• Experience with and knowledge of Applicate Tracking and Onboarding Systems (ATS), e.g., UKG.
• Requires excellent computer navigation skills to utilize systems and software necessary to perform position functions. Advanced-level Windows PC, web browsing (i.e., Chrome, Internet Explorer, etc.), and Microsoft Office application knowledge, such as Word, PowerPoint, and Excel.
• Demonstrates flexibility and adaptability with change.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• Sedentary work that primarily involves sitting/standing.
• Remaining in a stationary position, often standing, or sitting for prolonged periods.
• Communicating with others to exchange information.
• Assessing the accuracy, neatness and thoroughness of the work assigned.

Catholic Charities has a COVID Mandated Vaccination policy for all employees, which includes an exemption process.

We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:

• Health/Dental/Vision
• Vacation/sick/holiday pay
• 403(b) Retirement Plan with a discretionary employer contribution
• Tuition Advancement
• Paid Parental Leave

Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.

Catholic Charities is an equal opportunity employer

Skills

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