Job description
Program Analyst-Junior (ES)
Background
On behalf of the American people, the U.S. Agency for International Development (USAID) promotes and demonstrates democratic values abroad, and advances a free, peaceful, prosperous world. In support of America's foreign policy, the U.S. Agency for International Development leads the U.S. Government's international development and disaster assistance through partnerships and investments that save lives, reduce poverty, strengthen democratic governance, and help people emerge from humanitarian crises and progress beyond assistance.
The Office of the Executive Secretariat (ES) functions as the Office of the Administrator's (A/AID) coordination and communications mechanism. It is also the authoritative channel for official communications within USAID and between USAID and the interagency community, including information and recommendations from USAID to the White House, the National Security Council, the Department of State, and other government departments and agencies. The ES management team is comprised of the Executive Secretary and two Deputy Executive Secretaries who manage the Operations Team and Liaison Team.
Scope of Work
The Program Analyst is assigned to the ES Liaison Team and performs routine tasks ranging from processing executive correspondence to drafting briefing materials and travel books for the Administrator or Deputy Administrator. He/She establishes, implements, and manages processes and procedures to ensure prompt and efficient processing of executive correspondence and records from sources internal and external to the Agency. The Program Analyst is the ambassador to the Executive Secretariat and assists bureaus and independent offices within the Agency in producing timely, accurate, and quality responses to executive correspondence.
Duties and Responsibilities
- Serves as the primary liaison between Office of the Executive Secretariat and the Office of the Administrator, interagency and intragency;
- Performs quality control for documents processed through the Office of the Executive Secretariat for submission to the USAID Front Office;
- Drafts, formats, and edits incoming and outgoing executive correspondence for format and style as well as for grammar and punctuation;
- Makes recommendations for additional clearances or changes to classification level of executive correspondence;
- Distributes assignments to appropriate bureaus or independent offices, monitors due dates, and follows-up on completion of tasks and submission of deliverables;
- Plans, manages, and executes the material preparation process for Front Office official travel and occasionally accompanies the principals on international or domestic trips;
- Prepares briefing books for the Administrator and Deputy Administrator and assembles the final product, and distributes materials accordingly;
- Researches and analyzes subject matter to ensure work product fully addresses the issues, is written in clear and concise language, and is technically accurate and politically appropriate;
- Manages and controls correspondence and other time-sensitive matters by utilizing knowledge management systems, case management systems, and correspondence systems;
- Communicates urgent or significant issues, updates, and deadlines with staff and managers at all levels with tact and diplomacy orally and in writing;
- Provides assistance to client organizations in the preparation, clearance, and submission of timely responses to incoming correspondence for the Administrator and Deputy Administrator on proper utilization of the Agency Correspondence Tracking System (ACTS) and ES templates.
Strong Skills Sets Needed
- Document Management
- Teamwork and Professionalism
- Oral and Written Communication
- Organization and Time Management
- Project Management and Multitasking
Required Qualifications
- Excellent written and verbal skills in English. The ability to read, analyze, and interpret policy documents, reports, and correspondence;
- Proficiency in the use of Google Applications and Microsoft Office Suite (Word, Excel, PowerPoint);
- Ability to work in a fast-paced environment with competing and and shifting priorities;
- Ability to efficiently multitask and prioritize workload accordingly;
- Ability to diplomatically liaise with independent offices and bureaus within the Agency and interagency in the development and maintenance of relationships;
- U.S. citizen eligible to obtain a secret level security clearance.
Education
Bachelor’s Degree required and one year of relevant experience.
USAID Assumptions and Constraints
- Support may be required outside of core hours. The contractor will be notified in advance if after-hours support is required.
- Travel may be required.
Place of Performance
Ronald Reagan Building (RRB), Washington, D.C.
In order to ensure the health and safety of PMCG's employees and families, all employees are required to receive vaccinations as determined by the President’s Executive Order No. 14042, Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors, issued on September 9, 2021 and the Safer Federal Workforce Task Force COVID-19 Workplace Safety Guidance for Federal Contractors and Subcontractors, which require COVID-19 vaccinations for all PMCG employees regardless of work location unless a medical or religious accommodation is granted by PMCG. PMCG requires all newly hired employees to be fully vaccinated (meaning two weeks after the employee receives the Johnson & Johnson single-dose vaccine or the second dose of the Pfizer/Moderna vaccines) or have an approved medical or religious accommodation by December 8, 2021 or by their start date if it is after December 8th, 2021.
PM Consulting Group provides equal employment opportunities to all applicants and employees, without regard to race, color, ancestry, national origin, sex (including pregnancy, gender identity or expression), sexual orientation, marital status, religion, age, disability, genetic information, or veteran status.
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