Job description

Job Description

Responsibilities:

The Program Coordinator is an integral component of the PFPA contract program management staff and will provide administrative support to the Program Management team to ensure day-to-day contract operations remain consistently efficient to meet company and client expectations. The Program Coordinator will play a critical role in cultivating and maintaining cohesive work relationships with the company, client, and teaming partner staff members and will strive for continuous process and program improvement.

Essential Functions

• Meticulously review, process, and maintain compliance and payroll documentation with accuracy and in a timely manner.
• Assist with the company, client, and teaming partner inquiries as needed, while maintaining the highest degree of confidentiality.
• Assist with the review of candidates’ profiles; ensure completeness and accuracy of all documentation and training and adherence to company and contract hiring standards and processes.
• Coordinates scheduling of candidates for contract-required training and on-the-job training (OJT), generates and submits Common Access Card applications and NLIC background check documentation to the client, and processes and submits candidates’ separation documentation to the company and client.
• Manage all daily, weekly, and monthly administrative tasks and duties, including running reports in a timely manner and assisting the Program Manager with preparing the contract’s monthly briefing.
• Strong ability to work in a fast-paced environment, maintaining a sense of urgency at all times.
• Researches analyzes, interprets, and evaluates data and information to present to the Program Management team.
• Serve as the contract’s timekeeper by coordinating the submission and processing of timesheets with Captains, Program Management staff, Payroll, and Corporate Trainers. Reviews timesheets for accuracy and enters timesheet data in the WinTeam system for timely payroll processing.
• Prepares meeting minutes and tracks action items and suspense dates.
• Assist with reviewing, generating, and managing compliance and training files. Enters compliance data into the WinTeam system for tracking and reporting purposes.
• Tracks uniform requests and submit orders via the company’s uniform vendor portal, monitors order status, and issue uniforms to new hires and existing employees.

Competencies

• Quantitatively Oriented Individuals Possessing Problem Identification and Solving Skills.
• Ability to develop and deploy multiple-tab Excel spreadsheets; use data import protocols from WinTeam to Excel; and evaluate data for decision-making purposes.
• Ability to manage a large amount of data, maintain well-organized record files, and develop and enforce rule sets for managing data.
• Detail Focused with the Ability to Build Checks and Balances for Data Control.
• Ethical Conduct and Able to Deal with Conflicting Points of View and Interests.
• Customer/Client Service Focus with both Internal and External Customers.
• Ability to learn and adapt to changing environment of Processes and Procedures.
• Excellent communication and interpersonal skills, including the ability to effectively communicate with internal and external clients, both written and oral.
• Experience in a federal service contract setting is strongly preferred.
• Experience in the physical security industry is strongly preferred.

Qualifications:

• Must possess a High School Diploma and three years of administrative experience.
• One year of prior experience in program coordination and payroll/timekeeping is preferred.
• Must be at least 21 years old.
• Must be U.S. Citizen.
• Must fluently speak, read, comprehend and compose coherent written reports in English.
• Must be proficient in using common office equipment and software, including computers, printers, scanners, and Microsoft Office Suite.
• Prior experience utilizing WinTeam software is highly desired.

Additional Eligibility Qualifications:

• Must pass a pre-employment drug screening, company background check, and federal government NLIC background check.
• Must obtain a Common Access Card (CAC) issued by the federal government.

AAP/EEO Statement

Diversified Protection Corporation is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Alexandria, VA 22314: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you proficient in the use of common office equipment and software, including computers, printers, scanners, and Microsoft Office Suite?
• Are you at least 21 years of age?
• Do you fluently speak, read, comprehend and compose coherent written reports in English?

Experience:

• Administrative: 3 years (Required)

Work Location: One location

seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.