The Harvard Humanitarian Initiative (HHI) is a university-wide academic and research center in humanitarian crisis and leadership. HHI is based at the Harvard T.H. Chan School of Public Health Department of Global Health and Population and is affiliated with the Department of Emergency Medicine at Brigham and Women’s Hospital (BWH). As an Inter-Faculty Initiative, HHI collaborates closely with all Harvard Schools and Harvard Teaching Hospitals and is the primary humanitarian outreach arm of Harvard University. The mission of the Harvard Humanitarian Initiative is to create new knowledge and advance evidence-based leadership in disasters and humanitarian crisis. HHI was founded in 2005, currently operates 20 projects and consists of over 65 staff, faculty, affiliated experts, students, fellows, and collaborators. HHI’s aim is to promote interdisciplinary dialogue in pressing humanitarian issues, advance the science and practice of humanitarian response worldwide, and improve the lives of communities in war, conflict, and natural disasters.

The program manager will support HHI's Transitional Justice project and National NGO Program on Humanitarian Leadership. Other future projects may be added to the program manager's portfolio.

In this role, the successful candidate will lead and manage day-to-day operations, provide support to program staff, support human resources management, provide oversight of grant and non-grant financial accounts, and monitor and report on project implementation. Candidates should be willing and able to travel internationally if programmatically necessary, following institutional travel policies, and dependent on COVID-19 restrictions. The candidate will be part of the HHI operations team and work closely with finance, human resources, grants administration, and other departments at HSPH. The candidate will have excellent communication skills to interact with a range of external and internal partners, faculty, staff, interns, fellows, as well as all stakeholders. The Program Manager will directly report to the Principal Investigators (PI).

Duties and responsibilities include, but are not limited to, the following:

• Develop and execute a project management plan to track performance of deliverables against project timelines, grant deliverables, goals, budgets and objectives.
• Oversee compliance with all funding agencies and the IRB by ensuring that required information is maintained and reported on a regular basis.
• Work closely with the GHP Finance Team at HSPH to steward project proposals and manage post-award activities.
• Ensure project quality and performance.
• Monitor expenses against and balance of various project fund accounts in collaboration with GHP Grants Manager.
• Substantively contribute to report-writing and other communication materials.
• Share program news for dissemination on HHI digital platforms.
• Request and track new vendor set-up for purchases and onboarding of independent contractors.
• Submit invoices for payment and receipts for reimbursement through distinct project accounts.
• Assist in travel planning of project team members.
• Organize team meetings (invites, scheduling, agendas, notes, etc.)
• Complete ad-hoc research and program development activities
• Travel to support program and research implementation when necessary
• Support the management and coordination of Building the Better Response program
• Other duties as assigned by the PI.

PLEASE NOTE: This is a part-time, benefits eligible position with a schedule of 17.5 hours per week.

PLEASE NOTE: This position has a term end date of March 31, 2024 with a strong possibility of extension.

PLEASE NOTE: This is a hybrid position and this position will be based in Cambridge, MA. Additional detail pertaining to this position will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, Georgia, Illinois, New Jersey, Virginia, and Washington).

• Bachelor's Degree or equivalent experience is required.
• 3+ years of relevant experience is required.

The following job-specific skills and competencies are preferred:

• Master’s degree preferred (international relations, public health, health care administration, business, education administration, science; other areas will be considered)
• Experience managing global projects in low- and middle-income countries, specifically with experience working in Africa, Asia, or Latin America.
• Prior experience with federal and non-federal sponsors/donors is preferred.
• Familiarity with humanitarian aid, global health, or international development.
• Experience with MS Word, Excel, Outlook, management software and communication technology tools such as Zoom, Microsoft Teams, etc.
• Fluent or highly proficient in spoken and written English. French is also desirable.
• Ability to manage complex project management plans with competing priorities.
• High degree of analytic ability to manage the financial aspects of the position. Familiarity and experience coordinating with financial and procurement departments such as supply chain management, accounts payable, and grants management.
• Excellent written, verbal, and presentation communication skills.
• Very strong interpersonal skills with demonstrated confidence and exceptional ability to communicate and collaborate with multicultural stakeholders across time zones and geographic locations.
• Highly organized with outstanding planning skills, flexible but able to meet deadlines.
• Strong analytical, organizational, and time management skills.
• Ability to manage team members, work harmoniously as a member of a team, adapt to diverse backgrounds and maintain a high standard of personal conduct. High degree of initiative, self-motivation, and ability to also work independently is required.
• Knowledge of and commitment to concepts and issues tied to social justice, gender sensitivity, diversity, equity, and inclusion, as well as professional ethics.

The following cultural competencies are also preferred:

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
• Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals

The University requires all Harvard community members to be fully vaccinated against COVID-19 as detailed in Harvard’s Vaccine Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage.

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

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Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

General Administration

USA - MA - Boston

405012 Admin Professional (N)

Hybrid (partially on-site, partially remote)

Harvard Humanitarian Initiative

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Part-time

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55 - Hvd Union Cler & Tech Workers

Education, Identity

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.