Job description
Position Purpose: Provide strategic direction on all procurement activities
General Duties and Responsibilities:
- Responsible for overall operation of division purchasing department
- Maintain and enforce standardization of internal plan design, construction starts, permits, and contract process and procedures
- Ensure proper weekly load on builders
- Obtain and analyze quotes; negotiate, prepare, and execute production (labor and materials) contracts with various construction subcontractors and vendors
- Keep job related knowledge up to date such as environmental and energy requirements, windstorm construction, competitive items, etc.; study material and labor market trends
- Perform margin analysis on all jobs to ensure profit goals are met; identify areas for controlling and reducing costs
- Create and implement new or better processes for quality and cost effectiveness; ensure policies and procedures are followed
- Develop and maintain reports of requested information for management analysis
- Establish and maintain subcontractor, supplier, and vendor contacts
- Build trade base to ensure no holds ups due to construction delays; maintain appropriate subcontractor base
- Effectively and accurately communicate with the Division President, Operations Manager, Sales Manager and Area Manager
- Provide accurate, timely appraisals to Division President of expected changes in costs, material requirements or other items pertinent to purchasing needs and pricing for the division
- Meet departmental goals while adhering to policies and procedures
- Ensure purchase orders are distributed with accurate information in a timely manner • Maintain base house costs for all plans and create a pro forma in the database
- Manage the starts process and options catalog
- Ensure accuracy of take offs and submit change requests to Corporate Estimating
- Hire and manage Purchasing Staff as needed to maintain proper headcount based on current and future needs; provide consistent training and cross training to purchasing personnel
- Establish and maintain regular, written and in-person communication with management and staff; goal plans for direct reports
- Accurately monitor and timely submit trade rebates; pursue potential additions to current rebate programs
- OMRs and GMAs
- Other duties as assigned
Qualifications:
- Bachelor’s degree in related field or equivalent combination of education and experience
- Five or more years’ experience in a purchasing/estimating department with a production home builder • Experience managing a group of direct reports; strong leadership abilities
- Experience conducting bid analysis and bidding procurement
- Advanced skills in Microsoft Excel and Word
- Detail oriented; accurate in calculations
- Outstanding interpersonal and communication skills
- Dedicated team player able to multitask and see projects through to completion
- Strong time management skills; exemplary record of attendance and punctuality
- Willing to learn
- Able to adapt readily to a rapidly changing, fast paced environment
- Able to perform essential functions of position with or without reasonable accommodation
Essential Functions:
- Frequently communicate with persons inside and outside the company, and at all organizational levels, in the English language, through spoken or written word; must be able to exchange accurate, detailed information in these communications.
- Must have the social acuity necessary to manage others and maintain constructive and cooperative working relationships. Must be able to mediate personal conflicts between others and avoid personal conflicts between oneself and another person.
- Must exhibit the ability to interact appropriately with individuals and on teams of various education levels, personalities, behaviors, and reactions.
- Ability to remain calm and manage time effectively in a stressful environment which includes adherence to strict timelines
- Assess, recognize, input/write, and interpret characters on a computer screen or on physical documents which, at times, are at an extremely elevated level of complexity.
- Able to perform work, which includes strong problem-solving ability, effectively
- Position highly dependent on ability to provide accurate and detailed numeric information; must be able to perform mathematical functions and apply logic to obtain a highly accurate result
- Maintain stationery position up to 2 hours at a time to use telephone and computers.
- Ability to manage time and maintain highly organized system for work output
Additional Functions:
- Move about the office frequently to access productivity machinery and confer with other persons
- Leave the normal office environment to visit home sites in various stages of completion
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