Job description

Canon Business Process Services, Inc. is looking for a Records Manager at a law firm in New York, NY! Must have at least 4-5 years supervisory experience with in a professional setting preferably in records management. Law or Insurance firms experience a plus.

RESPONSIBILITIES:

• Act as system records administrator for the firm’s choice of records management technology that manages both physical and electronic records and ensures technology is kept up to date and upgraded as necessary
• Manage any issues that arise promptly and liaise with firm management, IT team, stakeholders, and outside vendors
• Manage permissions, reporting, configuration, and all aspects of the technology from business point of view.
• Keep firm management apprised of any updates, communications that may need to be sent
• Manage on-site and off-site components of the Records program. Creating and maintaining database for the control and retrieval of information. Evaluating existing policies and developing remedies for problems and cost-saving solutions
• Undertake audits of records created and stored within the organization. Develop programs for the distribution, retrieval and storage of records, including new information technologies into the organization and client. Ensure records are disposed or archived according to corporate policy or client policy
• Implement and formulate procedures, rules, and information management policies and procedures. Ensure all aspects of record keeping adhere to relevant corporate policy or client policy and according to federal, state and local regulations including requirements of Sarbanes-Oxley Act HIPAA Privacy, etc.
• Assist in developing and maintaining disaster recovery plans to ensure that the organization or client has access to necessary information controlled by CBPS, to continue functioning in the event of a major disaster
• Manage all Records Team Members through ensuring they receive proper training, coaching and development to have the following skill set:
• Research, gather, arrange, compile, interpret, summarize & evaluate complex & intangible data
• Proficiency in automated Records management systems (ex: LegalKey, AccuTrac, FileTrail, etc.) as well as filing systems (ex: redweld, etc.) and any new Records management systems the client releases
• Proficiency in automated document management systems (ex: NetDocs, iManage, etc.…) and any new automated DMS the client utilizes
• Design, document, and implement records management and information governance best practices and programs through professional written and oral presentations (i.e. PowerPoint, Excel, Zoom, etc.) capable of preparing presentations for trade shows, and authorizing articles for industry related trade publications

QUALIFICATIONS:

• 4 year college degree preferred
• 4-5 years supervisory in a professional setting preferably in records management. Law or Insurance firms experience a plus
• Proficiency in automated records and document management systems (ex: LegalKey, AccuTrac, FileTrail, netDocs, iManage etc.) as well as filing systems (ex: redweld, etc.)
• Must possess ability to multi-task, stay organized in fast-paced environment, and work under strict time deadlines

Job Type: Full-time

Pay: $115,000.00 - $130,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• New York, NY: Reliably commute or planning to relocate before starting work (Required)

Experience:

• supervisory: 3 years (Required)

Work Location: In person

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