Under general supervision, performs advancedlevel administrative supportoriented job duties, such as resolving routine
questions and problems, calendar scheduling and maintenance for multiple calendars, correspondence, and letter writing. Administrative and clerical support to multiple academic faculty members including file maintenance, coordination of educational programs and events, expense reports, travel preparation. This position will serve as a backup to the medical student and fellowship coordinator.

Duties:

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for faculty and ensures administrative details are completed.
• Receives incoming calls for faculty and refers to appropriate person.
• Records messages or responds to caller with routine information.
• Serves as a contact person for faculty or the outside public.
• Provides information regarding location or availability of materials, resources, and services.
• Responsible for typing correspondence, manuscripts, and lectures.
• Makes travel arrangements.
• Reviews and responds to routine correspondence for faculty.
• Prepares various reports, to include but not limited to travel expenditures, travel budgetary records, and student or resident rotation schedules.
• Opens, routes, and prepares incoming and outgoing mail.
• May run errands for the department.
• Plans and organizes meetings and programs.
• Performs related duties as assigned to successfully fulfill the function of the position.

Education: High School Diploma or GED, AND

Experience: 24 months office, clerical, or administrative experience.

Skills:

• Knowledge of office procedures
• General office and customer service skills
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and selfmotivated
• Ability to work in stressful situations

Working Conditions:

• Physical: Sitting for prolonged periods. Manual Dexterity. Speaking, listening, reaching and bending.
• Environmental: Standard Office Environment.