Job description
Job Profile:
Red Wing Aviation (Bay City, WI) is an affiliated operating partner of Vista in the US - the largest charter group in private aviation and the world’s first private aviation ecosystem, integrating a unique portfolio of companies offering asset-light solutions to cover all key aspects of business aviation.
Vista has a global reach with operational hubs across the globe and an expert workforce of over 4,000 aviation professionals. Vista's fast-paced growth and its relationship with the best partner operators open the door to lifelong career opportunities across the group - to create the best service in business aviation, in every region in the world.
Position Type/Expected Hours of Work:
This is a full-time position, and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. with flexibility to be available outside of standard business hours. The position is located at RWA headquarters in Bay City, WI.
Admin Support Staff Responsibilities:
Manage various schedules and logistics
Admin Support Staff Qualifications:
Specific skills:
Additional Eligibility Qualifications:
Benefits:
We are committed to developing and training members of our team at every stage of their career. Although our standards are high, we’ll help you reach them.
Admin Support Team positions are available in Bay City, WI. The Admin Support Team is responsible for supporting the administrative needs of the organization with a focus on the training, flight, and maintenance departments. You will be responsible for performing administrative duties at a professional level and work closely with the Training and Maintenance Departments and the Chief Pilots Office.
Red Wing Aviation (Bay City, WI) is an affiliated operating partner of Vista in the US - the largest charter group in private aviation and the world’s first private aviation ecosystem, integrating a unique portfolio of companies offering asset-light solutions to cover all key aspects of business aviation.
Vista has a global reach with operational hubs across the globe and an expert workforce of over 4,000 aviation professionals. Vista's fast-paced growth and its relationship with the best partner operators open the door to lifelong career opportunities across the group - to create the best service in business aviation, in every region in the world.
Position Type/Expected Hours of Work:
This is a full-time position, and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. with flexibility to be available outside of standard business hours. The position is located at RWA headquarters in Bay City, WI.
Admin Support Staff Responsibilities:
- Support the administrative needs of the Training and Maintenance Departments and Chief Pilots Office.
- Order/schedule office supplies/repairs.
- Copier paper, printer ink, and office supplies, furniture etc.
- Pest control, deep cleaning of office building.
- Company-wide celebrations, donations.
- General Admin Functions.
Manage various schedules and logistics
- Schedule meetings, draft meeting minutes.
- Manage documents – airplanes, land, cars, building, etc.
- Airplane registration.
- Manage car insurance for crew cars
- Ground School support.
- Arrange ground school hotel rooms and transportation.
- New hire welcome email with flights, lodging, contact information.
- Support flight personnel with ground school classroom/courseware setup.
- Verify on-boarding federal & state documentation and ensure proper documentation is accurately completed & tracked.
- Confirm and track currency of following new pilot documents: First Class Medical, pilots license, passport, driver’s license, and any change of information.
- Organize/arrange and track new hire pilot requirements – such as NATA background check, NDR
- Manage incoming/outgoing PRIA documentation & company compliance, while working closely with company personnel for accuracy.
- Uniform orders/deductions.
- Act as primary communication for training department regarding pilot support/questions.
- Support implementation of Centrik scheduling/workflow/data tracking tool.
- Special project support.
Admin Support Staff Qualifications:
Required Education and Experience:
- High School diploma or equivalent
- Customer service experience
- Office environment experience
- Knowledge of scheduling, logistics
Specific skills:
- Excellent Computer and technology skills
- Ability to multi-task, work independently and as part of a team
- Strong work ethic with ability to self-direct
- Strong customer service skills
- Excellent oral and written communication skills
- Effective time management skills
- Ability to maintain a high level of confidentiality
Additional Eligibility Qualifications:
- Have and maintain a valid Driver’s License.
- Completion of pre-employment drug screen and background check
- Authorized to work in the United States
Benefits:
- Medical, dental, and vision plans
- 401k program with company matching and no vesting period.
- Paid Time Off
- Life Insurance and Long/Short term Disability
- Employee Assistance Program
- Career progression
We are committed to developing and training members of our team at every stage of their career. Although our standards are high, we’ll help you reach them.
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