Title: Accountant AP

Hiring Range: $47,232 - $60,000

Pay Band: 4

Agency: VA Dept of Transportation

Location: Old Hwy. Building

Agency Website: https://www.virginiadot.org/jobs/default.asp

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation’s (VDOT) Fiscal Division is looking for a full-time Accounts Payable (AP) Accountant. The selected candidate will work in Richmond, VA and perform pre-audit analysis on expenditure documents ensuring compliance with State and VDOT policies and procedures. This position will provide assistance to team members regarding coding and compliance issues. Correspond with vendors regarding payments or overpayments. Respond to inquiries and provide excellent customer service. Analyze, research and reconcile project expenditures and reimbursements for compliance with federal and state guidelines. May perform analysis and final approval for consultant and construction vouchers.

This challenging and rewarding position’s specific responsibilities and duties will include, but are not limited to:

Financial Management – Perform analytical review and apply existing accounting policies and procedures of consultant and vendor vouchers from documentation. Review transactions to evaluate the adequacy of documentation and verify transactions are compliant with State and VDOT policies and procedures. Ensure vendors and consultants are paid under the proper contract. Analyze the invoice summary report resolving discrepancies. Research, investigate and correct errors related to coding distribution (i.e. speed types and activity codes). Review voucher documentation for errors and omissions. Foster team environment and work with other financial specialists to audit and review vouchers. Organize and prioritize daily workload and incoming accounting items. Ensure State and VDOT policies, procedures and guidelines are followed.

Compliance Review – Develop and perform compliance reviews on accounting transactions and documents to ensure work units operate within VDOT and State policies and procedures. Ensure accounting activity is performed in compliance with applicable VDOT and DOA policies and procedures. Organize and prioritize incoming accounting items. Audit, review and organize flow of payment vouchers from divisions. Ensure payments have the necessary documentation for processing. Ensure vouchers are accurate. Print reports to verify voucher data.

Enter AP vouchers into the Financial System and ensure compliance with State and VDOT policies and procedures Process time sensitive payments and ensure payments are in compliance with Prompt Pay. Interpret transactions to evaluate the adequacy of documentation and that transactions are compliant with State and VDOT policy and procedures Perform post review on Small Purchase Charge Card (SPCC) transactions to ensure they are in compliance with departmental policies and procedures as well as State policy and procedures.

Financial Compliance – Enter accounts payable (AP) vouchers into Financial Systems and ensure compliance with State and VDOT policies and procedures. Process time sensitive payments and ensure payments are in compliance with Prompt Pay. Monitor VDOT Utility Bill Payment System (VUBPS), ensuring that all utility bills are reviewed and paid on time in accordance with the State and VDOT policies.

Reconciliation – Review and reconcile general ledger accounting transactions associated within AP areas of responsibility. Ensure transactions are corrected, recorded, and management is informed of issues.

This position requires a fingerprint-based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Minimum Qualifications

Knowledge of Generally Accepted Accounting Principles (GAAP).

Knowledge of accounts payable and accounts receivable practices and procedures.

Skill in the use of computers and software applications to include MS Office products and automated financial management software systems.

Experience interpreting and applying complex regulations to evaluate the adequacy of documentation.

Experience applying office practices and procedures, filing systems and coding structures.

Ability to perform detailed work with numbers.

Experience gathering and analyzing data and preparing technical reports.

Ability to develop and maintain effective working and interpersonal relationships with all divisions and customers.

Skilled in performing mathematical calculations.

Preferred Qualifications:

Knowledge of PeopleSoft, Cardinal Financial System.

Bachelor’s degree in Accounting or Business Administration; equivalent experience or training may substitute for degree.

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.



Additional positions may be filled from this recruitment within 90 days.

Contact Information:

Name: Jeff Fowler

Phone: 804-786-2994

Email: Jeff.fowler@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.