Job description

Duties

• Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues.
• Will book domestic and international travel as well as processing expenses
• Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries.
• May prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings.
• Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements.
• Prepares or assists in preparing statistical and narrative reports by performing information gathering and analysis, as specifically directed.
• Establishes, maintains and updates files, databases, records and other documents.
• Develops and maintains data and performs routine analyses and calculations involved in preparing recurring internal reports.
• Composes and prepares timely responses to a variety of routine written inquiries.
• Maintains currency in modern office management methods and techniques.

Skills

• Performing a range of administrative support activities for a major organizational functional area.
• Answering telephones and assisting visitors.
• Prepare, transcribing, composing, typing and editing correspondence, agendas and minutes and other documents.
• Scheduling and coordinating meetings, events, interviews and appointments.
• Preparing reports.
• Gathering and analyzing basic information.
• Performing routine analyses and calculations involved in preparing reports.
• Sorting, screening and distributing mail.
• Operating standard office equipment and using required software applications.
• Make administrative and procedural decisions and judgments.
• Analyze and solve problems.
• Maintain currency in modern office management methods and techniques.
• Attend to detail while maintaining a big picture orientation.
• Read, comprehend and apply business related information.
• Motivate and persuade others to achieve desired outcomes without organizational authority.
• Interpret and apply policies and identify and recommend changes as appropriate.
• Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.
• Communicate effectively, both orally and in writing.

Job Type: Contract

Pay: $27.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• New York, NY 10172: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 3 years (Required)
• Booking travel: 3 years (Required)
• Expense report: 3 years (Required)

Work Location: In person

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