About Us

It’s Time Texas is growing, and we need smart, passionate, purpose-driven people to join our team. At It’s Time Texas we share a belief that health and well-being are the cornerstones of thriving people and flourishing communities. Our shared purpose is to make it possible for all Texans, regardless of income, geography, race or ethnicity, to live their healthiest lives. To do this, we activate Texans around making health a personal and collective priority, while advancing policy, systems, and environmental change to support the health of all Texans. By working with partners and supporters throughout the state, we are changing behaviors, practices, and policies to make healthy living central to what it means to be a Texan. Find out more at itstimetexas.org.

Our work is critically important, and challenging! To be successful, we hire people who are driven to make a difference and bring diverse perspectives and experience to the table. We appreciate our differences and help each other succeed and thrive. We offer a stimulating work environment where talented people who are committed to transforming health in Texas thrive.

Who We Need

The Bookkeeper supports the organization by performing day to day accounting activities. Under the supervision of the Senior Director of Finance, the Bookkeeper will also be responsible for basic administrative duties for the finance team as well as cross-functional duties where finance activities overlap.

Who You Are:

• Mission focused. You’re committed to supporting the mission of ITT and don’t shy away from challenges as you work toward successful results.
• Detail oriented and organized. You’re committed to ensuring organization and consistency in all activities and execute all tasks with a high degree of accuracy and attention to detail.
• Project management. You excel at coordinating multiple moving parts, understand how to prioritize effectively, and never miss a deadline.
• Results driven.?You have a strong bottom-line orientation. You persist in accomplishing objectives despite obstacles and setbacks. You bring with you a track record of exceeding goals successfully.
• Team Player. You take direction well, can be flexible in a fast-paced environment, enjoy collaborating with peers, and have experience meeting team goals with limited resources.
• Technologically Savvy. You’re proficient in the use of computer software, including QuickBooks, and have experience with data management & analysis software.

Essential Functions & Responsibilities

Accounting Activities (80%):

• Run payroll & record payroll activity
• Handle Accounts Payable: Maintain vendor records, code and enter bills and expense reimbursements in bill.com, make bank transfers, research and resolve vendor invoice and payment issues.
• Handle Accounts Receivable: create invoices, process incoming payments, resolve collection issues, research payment issues.
• Data entry into spreadsheets and bookkeeping software
• Prepare financial statements & reports
• Monitor bank balances
• Record financial transactions
• Reconcile bank accounts
• Assist with audit and tax preparation
• Check accounting records for accuracy and notify senior staff of any accounting errors
• Other day-to-day finance activities as needed

Administrative Support (10%):

• Meeting scheduling and coordination
• Maintain a system for organizing company documents
• Coordinate ad hoc finance requests
• Manage tasks on finance related projects

Cross-Functional Administrative Support (10%):

• Support operations with purchase order requests and vendor/subcontractor management
• Support human resources with benefits administration

What You’ll Bring

• Proficient in QuickBooks
• Proficient in Microsoft Excel & Word
• Experience in Paylocity is a plus (Payroll & Benefits)
• Proficient with Accounts Payable (A/P), Accounts Receivable (A/R), reconciliations, payroll, invoicing, and preparing reports
• Excellent data entry skills
• Love for numbers
• Solution oriented
• Computer savvy
• Excellent organizational skills with attention to detail
• The ability to prioritize and meet deadlines
• Ability to multi-task and change direction quickly
• Comfortable with implementing new policies and procedures and refining systems as necessary
• Excellent people and listening skills
• Eager to learn and grow professionally

Working Environment & Benefits

It’s Time Texas is an equal opportunity employer. We welcome and encourage diversity in the workplace. Originally founded in Austin, TX, we now work virtually and have staff members located in multiple regions across the state. We offer a fun, flexible work environment, company sponsored activities, and commit to providing each employee with job satisfaction by addressing core needs.

We offer a generous benefits package including:

• 100% paid, employee-only medical coverage
• Five weeks, PTO
• Monthly cell phone and wellness stipend
• Two-week (paid) office closure each December
• Employer-paid Short-term and Long-term disability insurance
• Life insurance ($50k for the employee)
• Vision and dental plan options available
• Retirement benefit options are available
• Eight paid holidays