Job description
Job Posting Title
Business Analyst
Agency
625 SECRETARY OF STATE
Supervisory Organization
Secretary of State–Colcord
Job Posting End Date (Continuous if Blank)
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
Job Description
Basic Purpose
Administrative Officer
Business Services Analyst
Under general direction, performs highly technical/complex and professional work; examines, evaluates and processes various types of business documents submitted by business entities to assure compliance with state laws; performs complicated calculations to determine proper payment of fees; work involves independent research and analysis to determine if a document is accepted or rejected; communicates with attorneys, corporate representatives and the public concerning the filing of documents and reason for rejection of documents; related work as required, including various clerical functions for the official filing of technical documents which comply with the applicable statutes; data-entry via computer format; works with moderate latitude in the use of initiative and independent judgment; is given the general objective for each assignment and is expected to accomplish tasks utilizing established policy and procedures.
The functions of this job family will vary by level, but may include the following:
- Research, review and analyze business documents in accordance with state laws, rules and regulations, to organize or amend various types of business entities; Reviews include, but are not limited to the following: availability of proposed business name for use in the state of Oklahoma, content correctness within document, and accuracy of statutory citations; legal execution by business entity and required approval by other state authorities or licensing agencies; proof of state tax compliance; correct documentation from other states or outside jurisdictions; computation of filing fees.
- Process filing documents from receipt to conclusion and/or identifies and communicates document deficiencies to the client by telephone, in person or by original correspondence.
- Receive and respond to complex, technical phone calls for business entity information using computer records, including business name availability; provide detailed information on filing fees and procedures; specific requirements of applicable laws, rules regulations and agency policies. Resolve potential cases of conflict and ensure rejections are justified.
- Assist walk-in clients with filings of all complexities.
- Formulate recommendations for new legislation or amendments to existing law and agency rules, regulations and/or policies; develop operational policies and procedures.
- Supervise staff and provide training in the methods and procedures of the division by demonstrating, closely observing, monitoring to verify the accuracy of work produced.
Level Descriptor
Level I -
Knowledge, Skills and Abilities required at this level include knowledge of arithmetic, spelling, grammar, punctuation and business English; of modern office methods, procedures and agency policies.
Requires ability to understand, apply and explain various rules, regulations and statutes; effectively communication various state rules, regulations and statutes clearly and concisely; ability to make independent decisions based on procedures and statutes; to analyze problems and situations to take necessary corrective action; to type 78-80 wpm accurately; ability to multi-task and possess strong organization skills and attention to detail.
Knowledge of business law terms and definitions, policies and procedures, business documents, and public relations practices.
Examine and process legal business documents, organizational and amendatory, which may include, but are not limited to corporations, partnerships, limited liability companies, trade name registrations or similar documents.
Ability to compose detailed correspondence in the course of official duties; maintain an expected workflow while sustaining a high level of accuracy and thoroughness.
Ability to communicate well with coworkers and develop and maintain effective working relationships with others; work well with clients via phone, e-mail, or in person; express strong verbal and written communications skills and professional demeanor.
Level II –
Knowledge, Skills and Abilities required at this level consist of those in Level I, plus knowledge of examination and processing of complex business entity documents including but not limited to cooperatives, documents relating to banks, cities and towns, athlete agent registration, trademark registration. Requires ability to perform difficult fee calculations and handle fast-paced environment. Ability to work independently, manage large workloads and meet deadlines.
Level III –
Perform duties at all levels of complexity. Serve as supervisor to the Business Filing Department; plan daily work assignments, ensuring completion of assignments, review the work of others, and develop or assist in developing operations, policies and procedures. Give guidance and training to subordinate employees; approve and schedule leave, and conduct evaluations. Knowledge of supervisory principles and practices.
Education and Experience
Education and training requirements for Administrative Officers include a minimum of a high school diploma or GED. Preference will be given to those who have an associate or bachelor’s degree, preferably in business, public administration or a related field.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.
seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.