The department of Health Sciences Development & Alumni Relations (HSDA) fosters a culture of philanthropy through donor-centered fundraising and leadership, and faculty engagement to secure financial resources that advance UC Davis Health’s mission of improving lives and transforming health.

Job Summary

We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.

THIS IS NOT AN H1- B OPPORTUNITY

Responsibilities

The incumbent will be asked to provide support to diversified areas as needed in the department with emphasis on Cancer Center Programs by providing day-to-day administrative and analytical support and project assistance. The incumbent interacts with individuals at various levels both inside and outside the university and must maintain the highest level of sensitivity and confidentiality relating to donor and personnel matter while always representing the University and Health’s best interests.

Administrative support includes, but is not limited to, answering, and responding to telephone calls, emails, drafting correspondence, creating expense reports, data entry, coordinating all logistics for meetings and donor-related events, supervising volunteers, calendaring, report generation and general information management.

Required Qualifications

• Demonstrated experience and proven ability to function at a high administrative level in providing executive level support, including calendaring.
• Experience in preparing financial and expense reports, travel vouchers, etc.
• Demonstrated interpersonal and oral skills with the ability to interact in a positive manner with diverse and demanding constituents, including major gift prospects, donors, volunteers, prominent social, business, and governmental figures, staff, and campus administrators, using a high degree of tact, diplomacy, and discretion, with emphasis of flexibility and professionalism.
• Proficient in all Microsoft software applications necessary in administrative work, including programs to retrieve current and historical information, to compile reports and briefings, spreadsheets, and graphics and the ability to implement new systems to increase productivity, using e-mail, word processing, spreadsheet, and calendar applications.
• Demonstrated excellence in writing/composition/spelling/proofreading skills; excellent understanding of the rules of English grammar and syntax, to write clear, concise correspondence and briefings.
• Proven excellent organizational skills and attention to detail with the ability to work well in a team environment.
• Ability to deal with conflicting priorities, to be flexible and to maintain composure during peak workload periods.
• Working knowledge of the dynamics of fundraising and the concepts of development for an academic medical institution is preferred.
• Knowledge of research techniques with the ability to extract and distill pertinent/critical information from multiple sources.
• The ability to obtain and convey information professionally and clearly to a variety of audiences.
• Ability to maintain confidentiality for all patient, employee, donor, volunteer, departmental and University information, and materials.
• Ability to analyze information and situations, identify problems, formulate alternative solutions.
• In-depth knowledge of computers: Word, Excel, Outlook, PowerPoint.

Preferred Qualifications

• Working knowledge of the dynamics of fundraising and the concepts of development for an academic medical institution

Special Requirements

• Must be able to work occasional evenings and weekends.
• Incumbent is responsible for following all UC Davis Health guidelines and policies.
• This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
• The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.