Job Description

One of the best-known names in cruising, Princess is the world’s leading international premium cruise line and tour company, carrying millions of guests each year to hundreds of destinations around the globe. With parent company Carnival Corporation, Princess has introduced Medallion Class Vacations. This award-winning innovation offers the fastest way to an effortless, personalized vacation.

We’re looking for an amazing Executive Assistant Marketing professional to fill this role, which is based in our Fort Lauderdale office. You’ll be responsible for providing support to the SVP of Marketing and other members of the Marketing team in administrative tasks and special projects to achieve maximum efficiency and meet department and company objectives. The Executive Assistant will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
Here’s a summary of what Princess is looking for in its Executive Assistant Marketing. Is this you?

Responsibilities

• Manage an extremely active calendar of appointments; complete expense reports; compose and prepare correspondence that is sometimes confidential; arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings including handling information of a highly confidential and critical nature on a regular basis
• Schedule demanding internal and external meetings; adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering.
• Process expense reports; reconcile and track monthly credit card statements and expenditures.
• Answers phones, checks e-mails and voicemail, and relays or responds to messages promptly and professionally.
• Respond and follow up on managers behalf, delegate tasks to manager's leadership team where applicable.
• Monitors progress on departmental projects; assists to facilitate the timely and successful completion of the project.
• Acts as a "gate-keeper" by managing and organizing calendar including using discretion in identifying critical items, setting up meetings and making scheduling changes with minimal involvement by the executive leadership.
• Contributes to departmental goals by maintaining ongoing management of department's budget and has solid understanding of policies and procedures.
• Codes all department invoices and routes for appropriate approval and tracks invoice payments and maintains promo budget spreadsheet for monthly forecast review with department management.
• Sets up all department vendors in vendor maintenance system, complying with multi-step process per company policy.

Requirements

• Completion of a technical school or equivalent combination of education, training and experience required
• 5 -7 years’ experience in an administrative assistant role, preferably supporting senior level management
• Ability to prioritize and manage multiple tasks simultaneously to meet deadlines
• Ability to maintain high levels of confidentiality, accuracy and attention to detail
• Strong written and verbal communication skills
• Proficient in the use of MS Office 365 (Outlook, OneDrive, SharePoint Online, Word, Excel and PowerPoint) required
• Work primarily in a climate-controlled environment with minimal safety/health hazard potential.
• Must be legally authorized to work in the United States. Holland America is unable to sponsor or take over sponsorship of employment visas at this time (e.g., H-1B status).

What You Can Expect

• Cruise and Travel Privileges for You and Your Family
• Health Benefits
• 401(k)
• Employee Stock Purchase Plan
• Training & Professional Development
• Tuition & Professional Certification Reimbursement
• Rewards & Incentives
• Base Salary Range: $48,505.60 to $65,499.20. The range is applicable for the labor market where the role is intended to be hired. Final base salary is directly related to each candidates' qualifications and experience uniquely.
  

Our Culture… Stronger Together

Our highest responsibilities and top priorities are compliance, environmental protection and the health, safety and well-being of our guests, the people in the communities we touch and serve, and our shipboard and shoreside employees. Please visit our site to learn more about our Culture Essentials, Corporate Vision Statement and our Core Values at:
https://www.princess.com/aboutus/culture-framework/.

Princess is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Americans with Disabilities Act (ADA)

Princess will provide reasonable accommodations with the application process, upon your request, as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact recruiting@hollandamericagroup.com

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