Payroll Administrator - Full Time
Location: Kansas City, MO
Level: Junior
Annual Salary Range (based on experience): $50K+
Visa Support: No visa sponsorships supported
Required Qualifications:

• 3+ years payroll experience in multi-state environment with varied and new tax situations
• Process and reconcile payrolls with commission and incentive plans, process weekly, biweekly and off-cycle payrolls, reconcile time off balances, calculates company vehicle usage
• Experience with: benefit reconciliations, accrual entries, new tax jurisdictions, pay deductions, workers compensation
• Able to handle entire payroll process from beginning to end. Knowledge of state, local and IRS requirements and regulations
• Proficient in MS Office with advanced Excel skills.
• Experience with UlitPro payroll software
• Associate's degree in Accounting, or related field of study
• Not more than 2 jobs in last 5 years or 3 jobs in last 7 years
• Strong written and verbal communication skills
• Payroll experience with quickly growing organization
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively and professionally present information and respond to questions from groups of managers, clients, customers and the general public.
• Ability to calculate figures and amounts such as percentages, discounts, interest, and commissions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Current valid driver’s license and the ability to obtain a passport for travel as required by position.
• The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the associate is regularly required to sit and talk or hear. The associate is frequently required to use hands to finger, handle, or feel. The associate is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.

Job Description

Summary: Position administers payroll processes, ensuring associates are paid on-time and accurately, and ensures proper payroll records are maintained and legally compliant.

Time Utilization: Normal business hours are 8:00 am to 5:00 pm. Schedule needs to be flexible to accommodate internal and external customer’s schedules. This position may travel up to 5% of the time.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

• Prepares and processes assigned multi-state payrolls producing accurate pay for associates and meeting all established deadlines.
• Regularly reviews and reconciles pay deductions, collecting arrears as needed.
• Performs monthly benefit reconciliations for both employer and employee benefit costs.
• Sets up new tax jurisdictions including payroll system code creation and registration with state and local tax entities.
• Sets up and maintains work comp rates in payroll system.
• Processes off-cycle payrolls for relocation and gift card expenses so that appropriate income tax is calculated.
• Generates accrual entries.
• Prepares and reviews payroll reports for errors and performs necessary corrections.
• Reconciles payrolls according to established deadlines.
• Reconciles time off balances, and prepares and distributes related reports to managers.
• Calculates and reports associate personal use of company vehicle in accordance with IRS requirements.
• Maintains payroll data files in accordance with legal requirements.
• Regularly communicates with payroll service provider.
• Responds to associate payroll queries within 24 hours of receipt.
• Trains associates on Employee Self Service.
• Assists with processing sales commissions in accordance with various commission structures and prepares related reports.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Retirement
• Paid Time Off