Green and Spiegel is one of the world’s oldest immigration law practices with over 50 years of experience assisting a diverse global clientele. We are headquartered in Toronto, Canada with U.S. offices in Philadelphia, PA, Providence, RI, Cleveland, OH, Vail, CO.

Green and Spiegel US offers a full range of United States immigration services for employers, temporary workers, individuals and their families. Whether you are migrating to work, to join your family, as an investor/entrepreneur, or seeking new opportunities, Green and Spiegel can help. If you are an employer who needs an expert to manage your global mobility needs, Green and Spiegel has the depth and breadth of expertise to provide employers with immigration support to ensure a global mobility program that operates smoothly and efficiently.

KEY OBJECTIVE

The Staff Accountant is responsible for all day-to-day financial activities at the Firm. This role will be accountable for resolving matters connected with client requests and project accounting by designing and implementing methods related to the billing process. The Staff Accountant will lead and manage a team of Billing Coordinators who are responsible for generating invoices, communicating with clients, and collecting payments.

MAJOR DUTIES & RESPONSIBILITIES

• External Client Communication

• • Document all correspondence (e.g., phone calls, emails, memos, etc.) sent to external clients

• • Send monthly reporting and reminder statements to clients

• • Act as an account manager for large corporate clients

• • Identify and resolve invoicing issues and client discrepancies in a timely manner to ensure client satisfaction

• • Maintain proper documentation of collection efforts

• • Provide timely updates on collection activity via weekly A/R reports

• Internal Client Communication
  • Hold regular training sessions and update meetings with legal staff on billing procedures, to ensure staff are adhering to Billing Policies and Procedures with accuracy and timeliness

• • Maintain ongoing communication with staff to resolve any complaints/concerns regarding billing department (staff and/or invoice issues)

• • Hold regular update meeting with the Finance team to resolve any issues and address concerns

• • Escalation to management for collections issues

• • Ensure that all procedures for the Accounts Receivable functions are adhered to

• • Along with Accounts Payable, track all client-related expenses to confirm they are passed through to clients appropriately

• • Maintain ongoing communication with internal clients to promote awareness of collecting outstanding monies

• • Prepare annual Corporate Client Fee Schedules and maintain the Firm-wide Fee Schedule

• Accounting Support

• • Investigate and identify all incoming payments including cash, cheque, wire, E-transfer & credit cards

• • Resolve any discrepancies in regard to misapplied payments or client over & short payments

• • Process month-end reconciliation and reporting

• • Forward files to Third Party Collection Agency & liaison with collectors regarding payments and status of delinquent accounts

• Supervisory Duties
  • Direct reports: team of 2-3 billing coordinators

• • Act as back-up for billing during peak periods

• • Assign and monitor billing tasks to promote efficiency within the billing department

• • Oversee Accounts Payable and Accounts Receivable functions

MINIMUM REQUIREMENTS

• Bachelor’s degree required.
• CPA Certification preferred.
• 3-5 years’ experience in accounting role.
• Prior experience in the Legal Industry or in Professional Services is strongly preferred
• Exceptional communication (written and oral) and interpersonal skills and ability to express ideas effectively in an individual or group situation.
• Exceptional management, prioritization and organizational skills.
• Experience reporting to and effectively interacting with senior leadership.
• Demonstrate leadership, teamwork and collaboration in a professional setting and with respect for all levels of employees.